AP Representative


Charlie's Produce

Req #: 1153

Charlie's Produce

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Charlie's Produce is the largest privately owned produce wholesaler on the West Coast, with distribution centers in Seattle, Spokane, Portland, Anchorage and Los Angeles. The secret to our 35 + years of success in this industry is PEOPLE! We strive to hire the best and we reward them with a working environment that fosters loyalty, stability, innovation, and growth. Charlie's provides a healthy employee stock ownership program, competitive Medical/Dental/Vision and Life Insurance plans. And our newest benefit offers Pre-Paid Fully Funded College Tuition to our employees and the dependent children of our employees! 


The AP Rep is a key member of the Accounts Payable team.  This entry level position is under the general supervision of the Accounts Payable Supervisor and is a part of the Finance Department.  The position is primarily responsible for processing vendor invoices, both Purchase Order invoices and Non-PO invoices (Expense).  The AP Rep is expected to work closely with vendors, the Purchasing Department and Expense invoice Approvers, to ensure prompt and accurate payment, and resolve any discrepancies that may arise.  Having a flexible attitude to priorities and schedule, is an important part of being an A/P team member.  

Essential Functions:

*  Review, process and distribute for approval invoices that are received by email and regular mail.
*  Reconcile PO-related invoices to the original PO, using a paperless electronic system.  Resolve any variances with the buyer and/or vendor.
*  Distribute "Expense" invoices to the correct approver, with the correct G/L Accounts, using the paperless workflow process.
*  Respond in a timely manner to any vendor correspondence, including statements and specific invoice discrepancies.
*  Maintain excellent relationships with Vendors, Buyers, and Approvers.  
*  Communicate clearly, verbally and in-writing, with all internal and external customers.
*  Process Credit Card Statements, Employee Expenses, and urgent Check Requests as needed.
*  Process in-coming checks to support Accts Receivable as needed
*  Other related duties as assigned.


* BA/BS Degree in Accounting, Finance, or related major is preferred.
* 1-5 years of experience in an Accounts Payable will be considered
*  Strong data entry, 10-key and typing skills

Salary Range: 40K - 45K
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