Staff Accountant - The Candler Hotel, Atlanta
US-GA-Atlanta
Hourly
Req #: 63522
Type: Full-Time
|
|
||||||||
|
|||||||||
Overview: The Staff Accountant is responsible for assisting the Director of Finance and Assistant Director of Finance in maintaining accurate and timely financial resporting; ensuring acceptable levels of internal control; ensuring compliance with all federal, state, and local regulations and Highgate Hotels Standard Operating Procedures; and safeguarding owners/investors assets. For this role, the emphais is placed on the management of Payroll, Income Audit and Accounts Receivable processing and collections Responsibilities: * Monitor, prepare, and communicate financial reports in accordance with Highgate Hotels required due dates. * Income Audit including entering information into the BiPortal on a daily basis. * Utilize and maintain time and attendance system and process, daily, weekly, and bi-weekly payroll and related information to include verifying payroll information, recording earnings/deductions., etc. * Prepare and input all required payroll journal entries. * Maintain responsibility for the daily Accounts Receivable credit, billing, and collection process. * Monitor payment requirements on groups or functions and process deposits. * Approve or decline credit requests. * Complete collection calls on each appropriate outstanding accounts and maintain collection files on each outstanding issue. * Review and approve the City Ledger transfers daily and communicate to supervisor any deviation from established Accounting policies and procedures. * Handle customer inquries in a professional and timely manner, provide customers with accurate invoices, statements, and schedules. * Process returned checks and credit card chargebacks. * Conduct monthly credit meetings and maintain minutes (including returned checks/chargeback logs, credit trace reports, write-off, bad debt allowances, etc.) * Partner with the Sales and Events Team by establishing customer credit, including but no limited to application processing, reference checks, credit limitation, direct billing list, and deposit requirements. * Maintain an efficient collection process to include organized filing and tracing system, issuing letter, monitoring returned checks and charge backs, performing collection calls and preparing bad debt write-offs. * Update daily revenue reports both for internal distribution and corporate distribution. * Monitor guest ledger, advance deposit ledger and any other related ledgers to ensure proper internal control. * Keep management aware of any unusual operation or financial occurances and/or significant deviations. * Reconcile invoices against ledgers or schedules to ensure accuracy of invoicing. * Assist in the monthly close process by posting journal entries that are related to daily/monthly responsibilities. * Ensure overall guest satisfaction by attentive listening and then immediately resolving guest issues or elevatiung to the Director of Finance or General Manager. * Cross-Train in other areas within the Accounting Department including accounts payable. * Ability to identify root causes of issues that may affect staff or guests and provide actionable and measurable solutions to improve efficiency, overall work environment, and/or guest experience Qualifications: * College courses in an associated or related field and/or related experience in an Hotel or Hospitality environment * Must be proficient in Windows, Microsoft Office (Intermediate Excel and Basic Word) * Accounts Receivable and Payroll experience is required * Hotel PMS OnQ is required * Flexible and long hours sometimes required, especially during the last and first few days of the month * Sedentary work - Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. * Maintain a warm and friendly demeanor at all times. * Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner. * Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests. * Must be able to multitask and prioritize departmental functions to meet deadlines. * Approach all encounters with guests and employees in a professional, attentive, friendly, courteous and service-oriented manner. * Attend all hotel required meeting and trainings. * Maintain regular attendance in compliance with Highgate Hotels Standards, as required by scheduling, which will vary according to the needs of the hotel. * Maintain high standards of personal appearance and grooming. * Comply with Highgate Hotels Standards and regulations to encourage safe and efficient hotel operations. * Maximize efforts towards productivity, identify problem areas and assist in implementing solutions. * Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary. * Must be able to understand complex information, data, etc. from various sources to meet appropriate objectives. * Must be able to maintain confidentiality of information. * Must be able to show initiative, including anticipating guests or operational needs. * Perform other duties as requested by managment.
Share this job:
