Staff Accountant
US-MA-Boston
Management
Req #: 65334
Type: Full-Time
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Overview: The Staff Accountant is responsible for assisting the Director of Finance and staff in maintaining accurate and timely financial reporting; ensuring acceptable levels of internal control; ensuring compliance with all federal, state, and local regulations and Highgate Hotels Standard Operating Procedures; and safeguarding owners/investors assets. For this role, the emphasis is placed on the management of Accounts payable, General Cashier and Income Audit. Responsibilities: * Review Income Audit report daily * Prepare accounts payable invoices for processing. * Process accounts payable payments weekly via Oracle ENV. * Assist in the monthly close process by posting journal entries related to payroll, prepaid etc. * Collect and reconcile vendor statement on a weeklybasis. * Monitor, prepare, and communicate financial reports in accordance with Highgate Hotels required due dates. * Perform general cashier duties for the property. * Manage accounting support team in charge of processing AP invoices and month end process. * Handle customer inquiries in a professional and timely manner, provide customers with accurate invoices, statements, and schedules. * Monitor guest ledger, advance deposit ledger and any other related ledgers to ensure proper internal control. * Keep management aware of any unusual operation or financial occurrences and/or significant deviations. * Reconcile invoices against ledgers or schedules to ensure accuracy of invoicing. * Ensure overall guest satisfaction by attentive listening and then immediately resolving guest issues or elevating to the Director of Finance or General Manager. * Cross-Train in other areas within the Accounting Department. * Ability to identify root causes of issues that may affect staff or guests and provide actionable and measurable solutions to improve efficiency, overall work environment, and/or guest experience. Qualifications: Education & Experience: * College courses in an associated or related field and/or related experience in an Hotel or Hospitality environment * Must be proficient in Windows, Microsoft Office (Intermediate Excel and Basic Word) * Accounts Payable and Payroll experience is preferred * Hotel PMS Opera is preferred Physical Requirements: * Long hours sometimes required. * Sedentary work, exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. General Requirements: * Maintain a warm and friendly demeanor at all times. * Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner. * Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests. * Must be able to multitask and prioritize departmental functions to meet deadlines. * Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner. * Attend all hotel required meetings and trainings. * Participate in M.O.D. coverage as required. * Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel. * Maintain high standards of personal appearance and grooming, which include wearing nametags. * Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations. * Maximize efforts towards productivity, identify problem areas and assist in implementing solutions. * Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary. * Must be able to understand and evaluate complex information, data, etc. from various sources to meet appropriate objectives. * Must be able to maintain confidentiality of information. * Perform other duties as requested by management.
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