Sr. Operations Manager, Funded Programs
US-TX-Dallas
Careers (External)
Req #: 15019
Type: Full Time
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Overview: Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today's biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us. The American Heart Association has a phenomenal opportunity for a Sr. Operations Manager, Funded Programs with our Office of Funded Programs Team. The location for this position is remote. Reporting to the VP, Funded Programs, the Sr. Operations Manager, Funded Programs will provide targeted operational expertise to Principal Investigators (PIs) and implementation teams throughout the grant lifecycle, offer high-level guidance to other operations managers, and collaborate on grant compliance activities such as compensation compliance and coordination for projects funded by both government and private sources. While the primary focus will be on government grants, this role may also involve non-government grants and will impact compliance across the organization. The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally. #TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued(tm) at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs. Responsibilities: * Expense Review: Partner with project leads to ensure expenses and invoices are accurately completed, reviewed, approved, and submitted promptly. * Prior Approval Requests & Compliance: Determine prior approval requirements or waivers specific to a particular award and monitor for activity that may require prior approval from grantor, develop and coordinate, accordingly. * Budget Planning: Develop, monitor, and adjust budgets to align with project resource needs, funding requirements, and federal cost principles. This includes preparing budget revisions and drafting justifications. * Compensation Compliance: Ensure that salaries and wages charged are fair and accurately reflect the work performed under the grant. * Subrecipient Management: Coordinate the completion of required forms for contractors and subrecipients, work with teams and systems (e.g., Optimus) for approval processes, and prepare necessary documents for subrecipient monitoring. * Communication and Reporting: Manage grantor communications, coordinate internal approvals for grantor requests, and collaborate with program teams to track milestones and deliverables. * Team Training: Provide training on relevant processes, policies, budgets, compliance standards, and institutional procedures to the implementation team. * Cost Transfers: Ensure that all cost transfers and expense reallocations are properly documented and comply with grant regulations. * Other Duties: Perform other duties and projects as assigned. Qualifications: * Bachelor's degree or equivalent experience. * At least five (5) years of relevant experience. * Financial Systems: Understanding of financial systems, journal entries, and expense management, including budget development. * Project Management: Experience in project management in compliance with federal and state regulations. * Federal Regulations: Understanding of OMB Uniform Guidance and NIH policies. * Funding Mechanisms: Familiarity with federal grantors such as HRSA, CDCOMH, AmeriCorps, and NIH * Sponsoring Agency Requirements: Experience with requirements related to Human Subjects Research (HSR) and Institutional Review Board (IRB).
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