Smartsheet Data Systems Specialist - Bowhead Transport Company
US-AK-Anchorage
Corporate Careers
Req #: 23295
Type: Full-Time
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Overview: Bowhead Transport LLC is seeking a skilled and proactive Smartsheet Data Systems Specialist to support the development, implementation, and continuous improvement of data-driven systems across the organization. This position is responsible for building and managing Smartsheet-based solutions for project planning, marine operations tracking, cargo logistics, compliance reporting, and process automation. The ideal candidate will have a strong technical background in Smartsheet development, workflow automation, and data integrity, combined with excellent communication skills to collaborate across departments. Responsibilities: Essential functions will include: Smartsheet System Design & Administration * Develop and maintain complex Smartsheet dashboards, reports, forms, and automated workflows to support operational planning, project tracking, cargo movement, and HSSE documentation. * Create and manage data integration between Smartsheet and external systems (e.g., Microsoft 365, SharePoint, Power BI, Google Workspace, or ERPs as applicable). * Ensure version control, data security, user access governance, and template standardization across all Smartsheet environments. Operational & Project Support * Support marine operations by building tools to track fleet movement, crew scheduling, maintenance planning, and voyage reporting. * Assist project managers and department leads in structuring data capture and progress reporting tools for infrastructure, seasonal logistics, and marine projects. * Coordinate with port captains, engineers, safety leads, and logistics coordinators to implement efficient data capture and reporting flows. Reporting & Analytics * Generate weekly, monthly, and ad-hoc reports for internal leadership, compliance audits, and client deliverables using Smartsheet dashboards or exporting to Excel/PowerPoint. * Identify and report on key performance indicators (KPIs), operational bottlenecks, and data-driven trends. Training & End-User Support * Serve as the internal Smartsheet champion-train, coach, and support Bowhead Transport staff in using Smartsheet tools effectively. * Develop user documentation and conduct onboarding for new system users. * Troubleshoot system issues and recommend improvements. Process Improvement & Compliance * Collaborate with the Safety Manager and Operational Integrity team to build systems supporting ISO, ISM, and Subchapter M documentation. * Support QMS/SMS digitization efforts and operational audits by ensuring data accuracy, traceability, and reporting compliance. * Propose system enhancements and process optimization solutions aligned with business goals. Qualifications: Minimum Qualifications: * Associate's or Bachelor's degree in Business Systems, IT, Logistics, or related field; or equivalent industry experience. * 3+ years of experience in Smartsheet platform development and systems administration. * Proficiency with workflow automation, forms, reporting tools, and dashboard creation. * Strong working knowledge of data structuring, Excel, and document control principles. * Excellent problem-solving, analytical, and communication skills. * Ability to manage multiple priorities and work independently in a dynamic marine operations environment. Preferred Qualifications: * Smartsheet Core Product or Solution Certification. * Familiarity with maritime logistics, marine operations, or construction project workflows. * Experience integrating Smartsheet with Power BI, Zapier, Microsoft Power Automate, or similar tools. Working Conditions: * Office-based position in Anchorage with potential field visits to project sites or port facilities. * Standard working hours with occasional after-hours support during peak seasons. #LI-WW1
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