Senior Administrative Professional
US-AZ-Phoenix
careers
Req #: 10369
Type: Regular Full-Time
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Overview: Take the next step in your career with Colliers Engineering & Design as an Senior Administrative Professional! Join us and play a pivotal role in shaping the future of our Civil/Site team working out of our Phoenix, AZ office. Are you an organized, proactive, and detail-oriented individual with a passion for providing exceptional support? From managing day-to-day tasks to coordinating schedules and ensuring smooth communication across teams, you'll have a direct impact on our team's success. If you thrive in a fast-paced environment, enjoy multitasking, and love to make things run efficiently, this is the perfect opportunity for you! This is more than just an administrative role - it's your chance to be part of a collaborative, growth-focused team. We offer a positive, engaging work environment where your contributions are valued and your career development is supported. Apply today and take the next step in your career with Colliers Engineering & Design. Responsibilities: * The essential functions and job duties listed below are representative of the common administrative tasks performed. This list is not all-inclusive of tasks performed and may vary based on the needs of the Supervisor. * Assists with training and management of certain administrative personnel in the office and could be assigned direct reports. * Provide advanced project support including research, client relations, submissions, correspondence, transmittals, proposals, applications, reports, and other materials. * Schedule and organize activities such as meetings and lunch and learns, including managing calendars, providing instructions for clients and guests, preparation, and distribution of meeting minutes as well as ordering food. * Serve as a point of contact in Supervisor's absence. * Manage and oversee the use of Colliers Engineering & Design standards with all staff, including proper file structure, use of templates, file naming conventions, etc. * Scan, save and distribute incoming mail. * Office maintenance, including ordering office supplies and ensuring operation of equipment by troubleshooting malfunctions and calling for repairs. * Assist Accounting & Project Managers with various collections processes to ensure compliance and timely billings. * Complete BST, Concur, Ironclad and Unanet tasks (contract management, timesheets, expenses, project initiation, etc.). * Act as a liaison with Corporate Services. * Prepare for/anticipate Manager's daily needs (gather appropriate documentation, boards, etc.). * Assist Human Resources with new hire tasks such as workplace set up. * Complete additional tasks as needed. Qualifications: * Associates/Vocational or related training education. * 8+ years of related experience. * Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.
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