Senior Administrative Assistant
US-OH-Dayton
External
Req #: 9306
Type: Regular Full-Time
Overview: At Credence, we support our clients' mission-critical needs, powered by technology. We provide cutting-edge solutions, including AI/ML, enterprise modernization, and advanced intelligence capabilities, to the largest defense and health federal organizations. Through partnership and trust, we increase mission success for war-fighters and secure our nation for a better future. We are privately held, are repeatedly recognized as a top place to work, and have been on the Inc. 5000 Fastest Growing Private Companies list for the last 12 years. We practice servant leadership and believe that by focusing on the success of our clients, team members, and partners, we all achieve greater success. Credence has an upcoming need for a Senior Administrative Assistant who will be primarily responsible for supporting the Intelligence, Surveillance and Reconnaissance / Special Operation Forces (ISR/SOF) Directorate at Wright Patterson Air Force Base, OH. The Air Force Program Executive Officer (PEO) for Intelligence, Surveillance, Reconnaissance (ISR) and Special Operations Forces (SOF) (AFPEO/WI) has the collective Air Force Materiel Command (AFMC) mission responsibility for equipping our war-fighters to win the fight. Responsibilities: * Maintain calendars for key personnel and conference rooms, resolving schedule conflicts and disseminating all changes. * Receive incoming phone calls, routing to the appropriate party or documenting for further action. * Serve as timekeeper for Government civilian personnel maintaining documentation by using the Automated Time Attendance and Production System (ATAAPS). * In-process and out-process all personnel (Government and contractors). * Input information required into Government databases, develop and maintain a welcome packet, and arrange seating, computer, and phone support as necessary. * Coordinate arrangements, agendas, and briefing materials and record/track program action items and suspenses for events such as meetings, reviews, working groups, and audits. For these events, the Candidate will coordinate with functional managers, outside agencies, contractor personnel, and the program office customers. * Assist with the establishment and maintenance of official file plans with the use of Electronic Records Management System (ERM). * Assist in preparing Continental United States (CONUS) and Outside the Continental United States (OCONUS) travel arrangements and travel vouchers using DTS in accordance with the Joint Travel Regulations (JTR) and the Joint Forces Travel Regulations (JFTR). * Assist with the ordering of office supplies and with maintaining an inventory of stock, gather requests for supplies, prepare and itemize various lists for supplies/equipment. * Recommend items to be ordered/purchased and assist with the delivery. * Provide support to the Video Teleconferencing (VTC) manager. * Assist with VTC bridge scheduling processes and will coordinate VTC connectivity and interface requirements/issues with the VTC maintenance contractor. * Retrieve data/information from program databases in the form of queries and reports as required. * Facilitate the use of standardized automated forms such as travel orders, performance reports, military and civilian awards and decorations, materials procurement, maintenance, and disposition, as well as other periodic or ad hoc reports. * Assist with distributing and transmitting correspondence and incoming and outgoing mail. * Assist personnel with the transmittal of time sensitive Government correspondence using overnight or express mail services. * Review and edit all assigned documentation and correspondence prior to the division chief and deputy division chief's signature. * Assist the Self-Assessment Program (SAP) administrator of the Management Internal Control Toolset (MICT). Duties include, but are not limited to, assigning checklist permissions, loading checklists in MICT, assisting checklist POCs with resolving administrative issues within the toolset, distributing SAP information to checklist Point of Contacts (POCs) and managers, and assisting in developing and maintaining of a tracking system for deficiency identification, corrective actions, and closeout. * Assist with the creation and maintenance of an emergency accountability folder to be used for base exercises and real-world situations. The Contractor will assist with the creation and maintenance of recall, phone, and accountability rosters, both electronically and physically. Qualifications: * Clearance: Secret * Master's degree and ten (10) years of experience, five (5) of which must be in DoD or, * Bachelor's degree and twelve (12) years of experience, five (5) of which must be in DoD or, * Fifteen years (15) of relevant work experience, eight (8) of which must be in DoD
Share this job:
