Senior Administrative Assistant

				Overview:

LMI seeks a Senior Administrative Assistant to support our federal customer in the Washington Metropolitan Area. LMI is a consultancy dedicated to improving the business of government, drawing from deep expertise in advanced analytics, digital services, logistics, and management advisory services. Established in 1961, LMI is a trusted third party to federal civilian and defense agencies, free of commercial and political bias. We believe government can make a difference, and we seek talented, hardworking people who share that conviction.

Responsibilities:

* Perform administrative duties as required for Defense Health Agency (DHA).  Manage office functions to support the Chief Data and Analytics Officer (DAO).
* Manage all assigned incoming/outgoing correspondence and suspense actions on behalf of DAO.
* Coordinate and prepare directorate personnel actions, official travel arrangements and orders, and schedules and oversees meetings and conferences on behalf of DAO.

* Support with the coordination of meetings, workgroups and conferences sponsored by the Government and attended by Government staff. 
* Coordination of the DAO Directors' calendar. 
* Prepare daily schedule binders. 

* Provide assistance with meeting logistics and preparing briefings, to include, but not limited to:

* Coordination and reserving conference rooms. 
* Update contact lists and send meeting invites. 
* Support to draft meeting agenda.
* Support compilation of meeting read ahead materials. 
* Print meeting read ahead and other materials for Government staff. 
* Create attendance lists for meetings. 
* Capture and draft meeting minutes when required. 
* Review audio files from meetings to verify draft meeting minutes. 
* Pre-register visitors in the Visitor Management System (VMS). 
* Request visitor parking passes. 
* Escort visitors upon arrival at the DHHQ.

* Assist with providing information on emerging business rules and instructions 
* Update annual leave calendar based on submissions provided by Government Staff; and assist in maintaining Government, Military and On-Site Contractor distribution lists. 

Qualifications:

* Secret clearance is required 
* 5 or more years of experience supporting DHA, DoD or other Federal agencies
* Excellent written, oral, and interpersonal communication skills
* Prior experience providing administrative support to senior DHA or other Federal agencies leadership
* Excellent organizational skills, ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role
* Flexibility and ability to prioritize tasks according to senior staff requirements.
* Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint
* Team player who maintains a positive attitude in a dynamic environment
* High energy, enthusiasm, tact, ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members.
* Ability to create and foster a cooperative work environment.
* Self-directed, detail oriented in completing assigned tasks, able to adapt to changing work efforts and manage impact of shifting priorities.
* Bachelor's degree is desired
			

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