Senior Administrative Assistant

				Overview:

Under the direction of the City Engineer, performs administrative support functions in the areas of Program Administration and Project Management for the Engineering Division.

Responsibilities:

* Evaluates resource allocation for program administration for Planning & Programming, Bridge Operations, Engineering Design, Surveys, Records and PIC Sections of the Division.
* Performs statistical evaluation of technical data related to program design and evaluation to determine the efficiency of program delivery.
* Develops and maintain work flow tracking systems including the Division's Annual Work Program.
* Manages Performance Indicators to evaluate effectiveness of annual work program.
* Responsible for weekly payroll and manage attendance reports.
* Coordinates all elements related to the Division's operating budget, including all purchases.
* Manages the Division's project files and folders.
* Manages the City Engineer's calendar and contact database.
* Provides administrative support the Division's personnel systems.
* Supervises clerical staff as needed; functions as the office manager for the Office of the City Engineer.
* Composes all correspondence for the City Engineer.
* Manages all incoming mail for the Division.
* Provides Project Management support for Bridge. 
* Roadway and Landfill projects to the City Engineer as needed. 
* Performs related work as required. 

Qualifications:

* A minimum of three (3) years of full-time, or equivalent part-time experience in office management.
* Thorough knowledge of office practices and procedures.
* Working principles of office management and supervision.
* Working knowledge of project management.
* Ability to understand and follow complex oral and written instructions.
* Must have the ability to communicate effectively orally and in writing.
* Ability to prepare clear and concise reports and compose correspondence.
* Full working knowledge of Microsoft Office and Google Suite.
* Must be highly organized, with a strong attention to detail and the ability to multitask, establish priorities, and meet deadlines. 

Boston Residency Required. 

Terms:

Union/SalaryPlan/Grade: MM1-5

Hours per week: 35
			

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