Overview:
TA Instruments is seeking a Customer Service Representative (Service Support Assistant) for the Service Department responsible for shared services such as covering the Service Hotline, directing callers to the right department, entering Service Stock orders, processing Service Invoicing, issuing Return Authorizations. Position may be dealing with Service Contract Invoicing as needed.
Responsibilities:
* Shared responsibility for coverage of the Service Hotline. Assist and direct callers as needed to the correct area of Department. Calls can be for Contracts, Technical Support, Return Numbers, Repair Status, Quotes, etc.
* Enter Stock Transport Orders (STO) for inventory transfers to Service personnel. Verify part number validity and stock availability. Communicate urgencies to Shipping Department. Confirm order acknowledgement with Field Service Representatives (SRs).
* Provide Return Authorization numbers (RA#) to customers and SRs for repairs and return of defective equipment/spares.
* Share the process of Purchase Order verification and processing of Service Reports for invoicing and Materials movement. Review and correct Repair reports for proper data entry, verify Customer information, terms and Tax Exemption status.
* Share the process of Service Contracts invoicing, as needed.
* Prepare Miscellaneous Shipping Orders (MSO) and International Commercial Invoices for shipment of Customer repairs and miscellaneous items to the field.
* Maintain SAP Instrument Database by processing Field and Internal reported changes.
* Perform Specialized Administrative duties within area of assignment, such as periodic Field/Revenue reports, quarterly installation backlog reports for SAB104 and Service inventory reconciliation.
* Perform Service inventory transactions as needed
Qualifications:
* Knowledge normally acquired through completion of an Associate's degree from college or technical school; or equivalent combination of education and experience.
* SAP and/or Salesforce experience, highly desireable.
* Customer Service - Responds promptly to customer needs; Superior phone etiquette.
* Quality - Demonstrates accuracy and thoroughness; Extremely conscious about attention to detail.
* Teamwork - Contributes to building a positive team spirit; Supports everyone's efforts to succeed.
* Professionalism - Reacts well under pressure and high-volume workload situations. Treats others with respect and consideration regardless of their status or position.
* Quantity - Completes work in timely manner; Strives to increase productivity.
* Required to work month ends, to process financial services.
* Strong knowledge of Microsoft Suite of Products, primarily Excel.
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