Sales Administrative Assistant

				Overview:

Be a part of the pre-opening team for the Omni Ft. Lauderdale Hotel!

Opening Fall 2025, the Omni Ft. Lauderdale Hotel is a 29-story hotel, located at 1950 Eisenhower Blvd, and connected directly to the Broward County Convention. The property offers 801 guest rooms and suites, multiple restaurants, a vibrant rooftop bar, a sprawling pool, spa, and fitness center. The hotel will also have over 120,000 square feet of indoor and outdoor meeting and event space, including a grand ballroom, junior ballroom, 25 breakout rooms and pre-function meeting space with waterfront views.

Responsibilities:

* Schedule & prioritize workload to meet deadlines of all managers.  
* Type and distribute all correspondence, including proposals, booking notices, letters, contracts, etc. for assigned managers, ensuring that all correspondence is 100% accurate.  
* Utilize Delphi correctly, to ensure managers can accurately track, book and follow-up on all accounts/bookings.  
* Assist in the accurate distribution of lead caching by territory. 
* Assist Sales Team with all Site preparation and support with sales kits / brochures etc.  
* Assist managers with sales calls and participate in sites, FAMs, trade shows and other related market events as required.  
* Assist Sales with collecting & routing favors (e.g. rooms/loyals/VIPs/upgrades) for individual reservations through the Group Reservations Coordinator.  Confirmed Group requests go through Group Reservations Coordinator/Conference Services Manager.  
* Maintain account/booking files and ensures that all information is included in file, i.e. accurate traces, turnover-checklist, history, letters, emails, deposits, letters, etc.  
* Ensures that all managers receive messages in a timely manner. (Messages to include name and phone number of callers, date and time call received).  
* Coordinated general office functions.  
* Liaise with other hotel departments to help ensure Sales clients' needs are met/exceeded.       
* Performs other duties as assigned by manager. 

ENVIRONMENT & POSITION ANALYSIS: 

* Move, bend, lift, carry, push, pull, and place objects weighing up to 40 pounds without assistance.  
* Stand, walk or sit for an extended period or for an entire work shift.   
* Requires repetitive motion, including utilizing telephone/computer for an extended period or for an entire shift. 

TOOLS & EQUIPMENT: 

* Desktop computer (Opera, Delphi, Oracle, Birchstreet, Kronos and Microsoft Office), printer, telephone, copier, fax machine and scanner.  Microsoft Excell proficiency required.  

Qualifications:

* Previous catering, convention services, or sales support experience required (Large convention hotel preferred). Other relevant event, meeting planning, or hotel operations experience will be considered. 
* High school education required, college degree preferred.   
* Ability to clearly and pleasantly communicate both verbally and in writing in English with guests, management and co-workers, both in person and by telephone. 
* Ability to accurately and efficiently input information into computer systems, with developed computer proficiencies. Delphi experience strongly preferred. 
* Ability to work cohesively with co-workers both within and outside of your department. 
* Ability to think clearly, quickly and make concise decisions. 
* Ability to work well under pressure, dealing with many guest requests/questions within a short period of time. 
* Strong organizational skills with the ability to prioritize and multi-task in a fast-paced environment. Ability to prioritize and organize workload to ensure deadlines are met.  
* Able to evaluate and select among alternative courses of action quickly and accurately, identifying and solving problems as necessary.  
* Ability to handle stressful situations, while maintaining a calm and welcoming demeanor. 
* Customer service oriented with a desire to create memorable guest experiences. 
* Ability to use various office equipment, including but not limited to, calculators, photocopiers, and facsimile machines.  
* Must be able to work a variety of shifts, including nights, weekends, and holidays.  

Omni Hotels & Resorts is an equal opportunity employer. The EEO is the Law poster and its supplement are available using the following links:EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement 

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com
			

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Omni Hotels Management Corporation

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