SWAC JS3 Staff Integration Management Specialist
US-VA-Chantilly
External
Req #: 6459
Type: Full Time
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Overview: Odyssey Systems has an exciting opportunity providing Advisory and Assistance Services supporting the US Space Force and its mission to Protect and Defend National Security Interests in Space as a member of the Space Warfighting Analysis Center's Joint Sensitive Space Staff (JS3) team. As the SWAC JS3 Staff Integration Management Specialist, you will provide on-site support to JS3 leadership and staff to optimize day-to-day operations and drive integration within the Space Warfighting Analysis Center. This is a full-time position onsite in Chantilly, VA. Responsibilities: An A&AS contractor is a knowledgeable and trusted advisor to the Government. As the SWAC JS3 Staff Integration Management Specialist, you will advise the Director, JS3 to optimize day-to-day operations. You will apply significant influence within SWAC Programs; provide expert, comprehensive knowledge of JS3 responsibilities, priorities, and projects; develop and evangelize daily business practices; and help manage, guide and direct the Director's staff to maximize its effectiveness. Duties include, but are not limited to: * Support the management and execution of daily activities required for the functions of the Joint Sensitive Space Staff, utilizing organizational/business management skills paired with technical/analytical skills * Organize meetings (to include coordinating with front offices of very senior leaders, and collecting inputs for JS3 staff meeting charts), coordinating and deconflicting calendars among the members of the JS3 * Ensure the Director is thoroughly prepared for each event on their schedule, to include scheduling preparation time, providing read-ahead materials, biographies of participants, subject matter experts, and arranging advanced meetings, as required * Lead planning and preparation meetings for key panels and conferences * Manage and track tasks, need dates, and primary POCs using Task Management Tool (TMT) and other applicable software and database tools (e.g. Excel, Project) * Summarize key outcomes and actions from meetings and organize documents into a logical organization and structure within Discretionary Access Controls * Support drafting/finalizing of documents, PowerPoint slides, etc. * Manage JS3 Joint Mailbox and coordinate responses/replies to Staff coordination requests * Support strategic project management and task tracking by streamlining/managing processes and workflows and helping set the operational rhythm for the team * Establish and maintain effective working relationships within the Programs, Space, IC, and stakeholder communities and understand their organizational goals/objectives, parochial views and their impact to SWAC * Perform broad office duties such as ordering supplies; receiving, sorting and distributing incoming correspondence; answering phone calls; setting up VTCs, receiving/escorting visitors; writing meeting minutes; making copies; and managing records management * Assist security personnel with security clearance verification, building access, data transfers, processing visit requests, etc., as required * Infrequent travel to CONUS and OCONUS locations at the request of the Government * Other duties as required/requested by the Government within the constraints of the S3 contract Qualifications: Citizenship: Must be a US citizen Minimum Required Qualifications: Clearance: Active Top Secret/SCI clearance, agreeable to polygraph Education: Bachelor's degree Years of Experience: 5 years of experience in a Director's Action Group or similar role supporting Senior Executives in classified environments Other Qualifications: * Exceptional professionalism and strong experience exercising discretion and confidentiality with sensitive information * Exceptional interpersonal and communications skills via phone, email and in-person * Demonstrated ability to interact and build effective relationships and teams with government customers, FFRDCs, and contractors, working in a highly dynamic environment * Self-motivated with the ability to work independently as well as collaboratively and effectively in a fast-paced environment * Exceptional writing skills and ability to effectively communicate with senior government leaders * Proficient with security processes/procedures (eg, document marking/handling, generating and transmitting classified visit requests) in TS/SCI and SAP environments * Capable of opening/closing JS3 office spaces * Strong experience with office management procedures, equipment and information management systems such as on-line calendars, Task Management Tool (TMT), security clearance visit request information systems, etc. * Proficient in Microsoft Office applications (ie, Word, PowerPoint and Excel) * Experience with working in special access program and special access required environments Preferred Qualifications: Clearance: Active TS/SCI clearance with current polygraph Education: Bachelor's degree Other Qualifications: * Prior experience as an A&AS contractor in a DoD, MDA, or IC Acquisition organization Additional Information: Location: Work is performed onsite in Chantilly, VA. Travel: Up to 10% to CONUS and OCONUS locations upon Government direction #LI-JK1
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