Overview:
MSA Professional Services is seeking a detail-oriented and highly motivated Real Estate Assistant to join our growing team in Madison, WI. This role is ideal for someone with strong organizational skills and a passion for supporting real estate initiatives.
As a key member of our real estate team, you will assist in the acquisition of various real estate interests essential for Wisconsin transportation and municipal projects. Additionally, you will play a role in property management services for the Wisconsin Department of Transportation (WisDOT).
This position is based in our Madison, WI office and offers the opportunity to contribute meaningfully to impactful projects throughout the region.
Why MSA?
* Collaborative Culture: Be part of a supportive team where your contributions are valued and your growth is nurtured.
* Employee-Owned: Benefit from our 100% employee-owned ESOP program and share in the success you help create.
* Diverse Projects: Every day is different with a wide range of projects that challenge and inspire.
Responsibilities:
WHAT YOU WILL DO
* Support the right of way acquisition program and other real estate activities for Wisconsin public agency projects.
* Organize and maintain project and property records, including document preparation, legal verification, and file management.
* Draft and file real estate documents such as letters, agreements, and conveyances.
* Enter and manage property data in the WisDOT READS system and other tracking tools.
* Review real estate documents and reports for accuracy and quality control.
* Interpret right of way plats and construction plans for internal use and property owner communication.
* Assist in negotiating nominal-value settlements with property owners.
* Collaborate with internal teams, clients, and external partners including appraisers and regulatory agencies.
Qualifications:
WHAT YOU BRING
* High school diploma or GED required; administrative support experience essential.
* Previous experience in real estate, legal or consulting environments preferred.
* Proficient in Microsoft Office Suite (Word, Excel, Teams); eager to learn new software tools.
* Ability to interpret title reports and identify real property interests.
* Strong organizational skills with the ability to identify priorities, manage multiple tasks, and meet deadlines effectively.
* Excellent interpersonal skills for collaboration with team members, clients, and public stakeholders.
* Demonstrated ability to receive and incorporate feedback professionally to support continuous improvement.
* Valid driver's license required; ability to obtain Notary Public designation.
* Must be authorized to work in the U.S.; sponsorship is not available for this position.
Why MSA?
* Better Together: A collaborative environment that values open ideas, diversity, and authenticity. Our diverse perspectives fuel innovation and success in our employee-owned firm.
* Multi-disciplinary Opportunities: Follow your interests, explore new experiences, and apply your skills where they have the most impact.
* We've Got Your Back: Enjoy support when you need it and independence when you don't. We are 400+ strong, working as one cohesive team.
* Passion & Purpose: We're passionate about our work and proud of it! Share inspirations, "geek out," and think big with us.
* Pay & Perks: Competitive pay and unique perks that make MSA stand out.
* Communities of Practice: Our think tanks and idea generators-regular collaboration and learning opportunities.
* Work-Life Integration: Life doesn't stop when work begins. We support your professional and personal balance.
* Commitment to Learning: Ongoing training, tuition reimbursement, and cutting-edge technology to keep you connected and creative.
* Community Engagement: Giving back through volunteering, education, STEM outreach, and event participation, backed by corporate sponsorship and donations.
Best-in-Industry Benefits - Eligible employees enjoy:
* Quality Insurance Options: Medical, dental, and vision coverage for you and your family
* Paid Time Off: Minimum of 17 days in the first year for full-time employees
* Paid Holidays: 8 holidays per year
* Paid Parental Leave: 2 weeks for both parents, with additional time for birth parents under MSA's Short Term Paid Leave
* Supplemental Insurance: 100% paid life, long-term disability, and short-term disability insurance
* Employee Stock Ownership Plan (ESOP): 100% employee-owned, with stock provided at no cost
* 401k Retirement Savings Plan: Generous employer match, immediately 100% vested
* Short Term Incentive (STIP) bonus
MSA is an equal opportunity/affirmative action employer that is committed to diversity and inclusion in the workplace. At MSA, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual's race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at hr@msa-ps.com
Equal Employment Opportunity/Affirmative Action Employer
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