Purchasing Assistant
TT-Port of Spain
Hourly
Req #: 65781
Type: Full-Time
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Overview: Calculate figures for food inventories, orders, and costs. Maintain clear and organized records to ensure all reports and invoices are filed and stored properly. Post invoices using computer programs. Conduct inventory audits to determine inventory levels and needs. Complete requisition forms for inventory and supplies. Notify manager/supervisor of low stock levels. Verify and track received inventory and complete inventory reports and logs. Reconcile shipping invoices and receiving reports to ensure count accuracy. Receive, unload, and process deliveries. Refuse acceptance of damaged, unacceptable, or incorrect items. Troubleshoot vendor delivery issues and oversee return process. Adhere to food safety and handling policies and procedures across all food-related areas. Monitor PAR levels for all food and general items to ensure proper levels. Responsibilities: * Generates and provides accurate and timely results in the form of reports, presentations, etc. * Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data. * Orders all food and beverage based on business needs. Consult with Executive Chef in maintaining/lower budgeted food/controllable costs. * Delegates and enforces first in/first out inventory rotation for all storeroom products. * Communicates with food and beverage team and vendors to ensure timing of deliveries satisfies advanced food production needs. * Checks invoice on goods received against shipment to ensure quantity, quality, weights and purchase specifications are as ordered. * Uses existing computer programs to perform daily and period end food and beverage costs. * Maintains inventory controls for proper levels, dating, rotation, requisitions, etc. * Completes administrative tasks on a timely basis * Completes period end inventory according to Food and Beverage and Accounting standard operation procedures. * Calculates figures for food and beverage inventory. * Ensures accurate administration of all invoices, and adherence to proper bookkeeping procedures. * Demonstrates knowledge of job-relevant issues, products, systems, and processes. * Uses computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information. * Submits reports in a timely manner, ensuring delivery deadlines. * Ensures profits and losses are documented accurately. Qualifications: * Bachelor's degree in Business Administration, Supply Chain Management, Procurement, or a related field * 1-3 years of experience in purchasing, procurement, supply chain, or a related field. * Experience in inventory management, vendor relations, or logistics is a plus.
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