Project Coordinator
US-TX-Dallas
Careers (External)
Req #: 16803
Type: Full Time
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Overview: Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today's biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us. The American Heart Association has an excellent opportunity for a Project Coordinator working with our quality improvement special initiatives team. This position can be home based. This is a full-time, benefits-eligible, grant-funded opportunity. Current funding will expire on December 7, 2026, but it may be extended. The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally. #TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs. Responsibilities: This individual will be responsible for administering and organizing various types of projects within the Healthcare Development team. Responsibilities include working with Program Consultants on project deliverables such as grant agreement execution, payments, and tracking overall project status. This position will also work closely with several different departments to ensure success. * Manage daily and recurring project activities relating to the general operations and management of initiatives and work independently to accomplish project-related goals. * Support project teams on meetings and logistics such as planning and coordinating virtual and in-person meetings and education, which may include booking of venue, meeting and travel logistics, meal planning, agenda management, meeting minutes documentation, meeting evaluation and follow-up. * Coordinate regular communications with internal and external stakeholders. * Assist with preparing reports and deliverables per project requirements. * Provide administrative support including working with organizations systems and processes internally to manage invoices, contracts, and expenses. * Perform administrative duties to assist assigned staff in all facets of their overall responsibilities. Duties include meeting and event management, creating and maintaining office and computer files, and daily and weekly knowledge of ongoing operations in assigned activities. * Creating and maintaining tools to monitor and manage resources, contact distribution lists, and overall initiative progress to goals. * Coordinate with Marketing and Communications teams to promote initiative resources and activities. * Performs various administrative tasks, including maintaining project documentation, coordinating outreach and agreements, to help facilitate smooth participant onboarding processes. * Maintains excellent time management and communication skills with both internal and external partners to meet project deliverables and deadlines. Qualifications: * Bachelor's degree in business administration or a pertinent degree preferred. * At least three (3) years of administrative support experience. * Effective written and verbal communications. * Excellent process management and organizational skills. * Proficiency in computer programs, including Microsoft Office, database management, and software applications. * Knowledge of business English, spelling, grammar, and punctuation. * Ability to work independently with minimal supervision as well as be a collaborative team player * Ability to be dynamic, detail-oriented, multi-task, and re-prioritize in a fast-paced environment. * Strong problem-solving skills. * Skill and ability in providing customer service at an excellent level to internal and external customers and partners. * Experience in health-related fields preferred. * Ability to travel 10% of the time per year
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