Project Administrator
US-IA-Cedar Rapids
Suffolk Construction Company
Req #: 8946
Type: Regular Full-Time
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Overview: About Suffolk Suffolk is a national enterprise that builds, innovates and invests. Suffolk is an end-to-end business that provides value throughout the entire project lifecycle by leveraging its core construction management services with vertical service lines that include real estate capital investment, design, self-perform construction services, technology start-up investment (Suffolk Technologies) and innovation research/development. Suffolk - America's Contractor - is a national company with more than $5.0 billion in annual revenue, 2,600 employees, and main offices in Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, and San Diego. Suffolk manages some of the most complex, sophisticated projects in the country, serving clients in every major industry sector, including healthcare, life sciences, education, gaming, transportation/aviation, government, mission critical and commercial. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR's list of "Top CM-at-Risk Contractors." For more information, visit www.suffolk.com and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram. The Role Suffolk is seeking people who are bold. Curious. Innovative. Caring. Looking for the career opportunity of a lifetime. We'll challenge and inspire you to be your very best. We'll embrace what makes you unique and lift you up as you take chances. Here, you'll find a place where you can act with purpose and integrity, bringing intelligence and grit to every aspect of your job. Join us for the chance to leverage your inherent curiosity and proven capabilities to catapult you to the next level. The Project Administrator provides administrative support on a daily basis to the project team and others as directed by management. Responsibilities: * Performs administrative functions and provides administrative support to project team and/or executive group in field or office as designated by management * Type, fax, copy, transcribe and distribute project documents and correspondence such as the subcontract base, subcontracts, purchase orders and various letters, and create and maintain paper and electronic project files according to Suffolk guidelines * Maintain and track project information in Procore as required * Follow up with subcontractors regarding project paperwork as needed * Assist project team with closeout coordination and preparation of O & M Manuals * Work with project team and manager(s) as directed to achieve departmental objectives * Sort, distribute and follow up with project mail and faxes; prepare outgoing packages and mail to meet daily deadlines * Order supplies for project team/office * Maintain personal, office, and jobsite space (if applicable) in a neat and organized manner * Set up project binders and order project drawings from local printing resources * Assist in the preparation and distribution of project punchlists * Archive all project documentation according to Suffolk guidelines * Participate in project and/or team meetings as needed * Assist with daily planning of managers' schedules, meetings, and possibly travel (through corporate agency), if assigned Qualifications: * Proficient in basic administrative functions and skilled in the use of office equipment and computer software including Microsoft Word, Excel, and Outlook * Ability to manage and prioritize tasks/projects with little supervision * Excellent written and verbal communication skills * 4-year college degree or equivalent work experience desired * Construction background preferred, but not necessary * Professional appearance and manner * Typing speed minimum of 45-50 wpm * Positive attitude * Ability to work independently and as part of a team * Respect for confidential information; good judgment * Flexible, detail-oriented * Ability to work in a fast-paced environment and prioritize effectively * Dedicated and hard-working * Takes initiative within area of responsibility * The ability to manage and embrace change. Respond and adapt to new processes and new ways of looking at old problems * Candidate must possess Suffolk's Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring
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