Project Administrator
IE-Cork-Cork
Integrated Project Services, Inc
Req #: 9876
Type: Regular Full-Time
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Overview: IPS, a Berkshire Hathaway Company, is a global leader in developing innovative business solutions for the biotechnology and pharmaceutical industries. Through operational expertise and industry-leading knowledge, skill, and passion, IPS provides consultancy services, architecture, engineering, project controls, construction management, and compliance services that allow clients to develop and manufacture life-impacting products. Its newest acquisition, Linesight, specializes in cost, schedule, risk, program, and project management services in various market sectors, including data centers, life sciences, and high-tech industries. With the addition of Linesight, IPS has over 3,000 professionals in over 45 offices across 17 countries in the Americas, Europe, Asia Pacific, Southeast Asia, Australia, and the Middle East. Specialties Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV and Staffing Services. All qualified applicants will receive consideration for employment at IPS without regard to race; creed; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or citizenship status; or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer. Attention Search Firms / Third-Party Recruiters: IPS is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities with IPS. Regardless of past practice, all resumes submitted by search firms to any employee at IPS via email, the Internet, or directly to hiring managers at IPS in any form without a valid written search agreement in place for a specific position will be deemed the sole property of IPS, and no fee will be paid in the event a candidate is hired by IPS as a result of the referral or through other means. Responsibilities: At IPS, you will apply your knowledge, skills, and passion to make a difference in the lives of people, solving complex challenges related to pharmaceutical, biotech, and animal health research and manufacturing facilities. We are looking for a Project Administrator to join our team out of our office in Cork, Ireland. The Project Administrator provides administrative support to first level managers and staff. Administratively manages phone calls, mail, and preparing of contracts, change orders and closeout of all projects. We'll rely on you to: * Answer incoming phone calls regarding contracts/invoices, taking messages, forwarding calls, and taking the steps to attempt to resolve the issue without interrupting a manager or department member. * Maintain clear and consistent filing systems, both electronic and paper. * Create and maintain databases, filing system, logs and reports necessary for the company or department to access quickly and efficiently. * Sort and distributes incoming purchase orders, change orders, invoices, contracts. * Write contracts and invoices, providing necessary backup documentation, accurately. * Receive quotes from subcontractors and prepares contracts. Once project manager approves quote, follows work order flow process. * Orders material, as necessary. * Follow up with subcontractors regarding release of liens, invoicing, final billing. * Update customer on status of project via telephone, email, postal mail. * Track invoices from subcontractor. * Follow up with subcontractor to ensure satisfaction. * Supports Receptionist with phone calls and visitors. Come join a caring, nimble team that delivers world class designs for our pharmaceutical clients and take your career to new heights! Qualifications: * Minimum of 2-4 years of relevant experience in the industry. * Extensive contract experience in the construction industry. * Demonstrates proficiency in Microsoft Office, Word, Excel and Prolog and Timberline. * Able multitask efficiently, highly organised, with strong attention to detail. * Proven experience in writing, editing, communications.
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