Program Administrator - PMO
US-FL-Tampa
Trace Systems
Req #: 7040
Type: Regular Full-Time
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Overview: Job Title: Program Administrator - PMO Location: Tampa, FL The position is pending contract award. Responsibilities: Trace Systems is actively recruiting for a Program Administrator to support the EAGLE-I contract onsite as part of the Trace Program Management Office in Tampa, FL. The job responsibilities include, but are not limited to: * Ensures timely, quality, compliant development and delivery of contract deliverables. * Tracks & optimizes contract performance compliance, scorecards, and PMO processes. * Drives risk/issue/action registers, prepares read-aheads, and orchestrates governance cadences (TEMs, ERB/CCB/TRR) including agenda planning and decision capture. * Owns intake, validation, routing, and tracking of TARs (Travel Authorization Requests) and RIP/CTP (Request to Initiate Purchase / Consent to Purchase). * Consolidates inputs from all sections into PM/DPM briefings, variance narratives, and KPI rollups. * Coordinates delivery schedules and acceptance packages and tracks closure of PMO taskers. * Builds/maintains the IMS at the direction of the PM/DPM. * Backs up/assists travel coordinator if needed. * Coordinates with the other PMO staff to ensure on-time, correct, compliant submissions to Government. * Other duties as required. Qualifications: * An active, in-scope US Government issued Secret clearance. * 5+ years senior administrative support on DoD programs including task order oversight, subcontractor management, personnel actions, deliverable tracking, timecard approvals, and program reviews. * Advanced use of MS Office (Excel/PowerPoint), SharePoint, and meeting management skills demonstrated through burn rate tracking, spend plans, KPI rollups, executive briefings, program presentations, and maintaining SharePoint repositories while leading recurring program reviews. * Mastery of action tracking, minutes/decision logs, and executive brief preparation shown by maintaining meeting minutes, action logs, deliverable records, and producing read‑aheads, variance narratives, KPI rollups, and executive briefings for PM/DPM and government stakeholders. * Excellent written communication and professionalism with Government counterparts including CORs, KOs, GTLs, and senior officials.
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