Procurement Manager
US-WA-Seattle
YMCA of Greater Seattle
Req #: 17572
Type: Regular Full-Time
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Overview: Our Commitment to Equity The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner. Job Summary The Procurement Manager organizes the purchase of products and services for use to support Association employees, members and programs. Oversees all aspects of Procurement, including evaluation of suppliers (vendor evaluation), negotiation of vendor / supplier contracts, and review (inspect) vendor products for quality and suitability for use. The Procurement Manager is proactive and often teams with Association staff at all levels to achieve optimum outcomes which provide the most benefit to the YMCA of Greater Seattle. Position Type/Expected Hours of Work This is a full-time position, and hours of work and days are Monday through Friday, 8:30 a.m. to 5:00 p.m. Occasional evening and weekend work may be required as job duties demand. Travel is primarily local during the business day, although some out-of-the-area and evening/overnight travel may be expected. What you'll get from working at The Y * Membership to the YMCA of Greater Seattle for you and your household * Medical, Dental, Vision, and Life insurance * Retirement with generous employer contributions * Free access to mental health resources * Rapidly accruing paid time off (PTO) * Full-time employees qualify for a 50% discount, and part-time employees qualify for a 25% discount, on eligible Childcare Services. * Some benefits only available to full-time staff Hiring Range: $88,000 - $95,000 annually. Responsibilities: * Creates, presents and implements Procurement processes and policies. * Works with Association staff to define product and service requirements, then obtains cost estimates for optimum procurement of those products and services. * Identifies potential vendors / suppliers, gathers and analyzes information on them, recommends prospective vendors to leadership. * Prepares vendor Request for Proposal (RFP), Request for Quote (RFQ), evaluates vendors with competitive bid and should-cost analysis, and negotiates pricing, payment and contract terms with vendors. * Periodically assesses procurement spend and analyzes for trends and opportunities. Works in partnership with Accounting team and may recommend adjustment of the procurement plan to top management. * Maintains records of approved suppliers and periodically evaluates vendor performance (e.g., conformance with stated requirements, trends, anomalies). * Provide purchasing projections to key suppliers to ensure product availability on a timely basis. Using data analysis, ensure order quantities are the most cost effective possible for material and freight costs. * Oversees Purchase Order system, working collaboratively with Information Services team. Orders materials from approved suppliers and supports web-based catalogs for use by Association staff. * Works with Accounting to insure 3-way match on purchases (purchase order; invoice; shipment receipt). Reviews, analyzes receiving / inspection documentation; forwards receiving paperwork to Accounting for vendor payment. * Provides training to Association staff on Procurement processes and systems. * With the appropriate Association manager, determines the disposition of nonconforming products and services. *Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Code of Conduct for Applicants Qualifications: * Bachelor's degree (in business administration or other related field) is required. Other applicable education, training, and experience, which provide the knowledge, abilities, and skills necessary to perform effectively in the position will be considered. * 5+ years of work experience as a purchaser / buyer, preferably with a services or health/fitness organization. * Must possess Procurement certifications (CPSM, CSCP, CPPM, etc.). * Must be capable of leading projects and small but diverse teams. * Ability to operate as a team player juggling multiple priorities. * Strong communication skills and the ability to work effectively with others across all levels of the organization. * Strong customer service orientation, creative problem solving, interpersonal and diplomacy skills, collaborative work style. * Establishing and maintaining good vendor relationships. * Preference will be given to those with a track record of leadership. Preferred Qualifications * MBA degree. * Knowledge of and previous experience with diverse populations (language, culture, race, physical ability, sexual orientation, etc.). * Ability to speak any language in addition to English may be helpful. You'll be a great fit for the Seattle Y if you: * Thrive on working in a collaborative environment. * Are very adaptable. * Have high ownership and strong work ethic. * Are a great problem solver who can think on your feet. * Truly enjoy being of service to people. * Like being part of a team that cares about one another as people and enjoy working together. * Want to know that the work you do contributes to building a better, stronger community for all. OUR MISSION Building a community where all people, especially the young, are encouraged to develop their fullest potential in spirit, mind, and body. OUR VALUES * Respect * Responsibility * Honesty * Caring * Passion for Excellence YGS is an equal opportunity employer and is committed to creating a diverse and equitable work environment. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by local, state, or federal law. We are a drug & alcohol-free workplace. We participate in the Federal E-Verify system. If you need assistance of any kind with the application process, reach out to recruiting@seattleymca.org.
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