Payroll & HR Coordinator
US-CA-San Francisco
Hourly
Req #: 71987
Type: Full-Time
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Overview: The Payroll & Human Resources Coordinator is responsible for assisting the Director of Payroll & Human Resources department with a variety of Payroll and Human Resources functions. They are also responsible for accurate and timely completion of paperwork, and the understanding and enforcement of company policies. Responsibilities: * Administer insurance benefits, explain benefits, assist with completion of enrollment forms, and answer questions. * Compile review list and distribute to departments. * Compile Turnover Report, copy and distribute. * Enter payroll information on computer (wage information, changes). * Conduct prescreening interviews. * Respond to unemployment claims, maintain unemployment logbook. * Maintain new hire, termination, and transfer and promotion logbook. * Audit hours worked in payroll reports for eligibility of benefits. * Compile wage surveys. * Monitor and maintain Leave of Absence log. * Monitor Workman's Compensation claims, complete First Report of Injury and Employers Report of Industrial Injury. * Answer questions regarding 401K Plan, vacation and benefits (insured and noninsured). * Maintain complimentary room night log, process employee requests. * Prepare and place recruitment advertising. * Process paperwork for terminating employees. * Schedule Orientation. * Assist in Orientation - explain benefits, conduct tour of property. * Write articles and take pictures for property newsletter. * Assist with special projects; plan employee events (meetings, picnics, parties). * Maintain First Aid log. * Must be able to work with and understand financial information and data, and basic arithmetic functions. * Must be willing to cross train in other accounting or hotel-related areas. * Must be able to prioritize job functions in order to meet deadlines. * Must be able to maintain confidentiality of information. * Must be able to communicate effectively with other departments to achieve common hotel goals. * Utilize and maintain time and attendance systems to process daily, weekly, bi-weekly, semi-monthly and monthly payroll and related information to include, but not limited to, input/export payroll hours; modify payroll information (rates, address, status, etc.); record miscellaneous earnings/deductions, etc. * Review and ensure accuracy and appropriateness of all payroll input and output. * Monitor, prepare and communicate financial reports in accordance with Highgate Hotel's requirements meeting various due dates; i.e., daily labor, tip, month-end, overtime reports, etc. * Prepare tax reports and other regulatory reports as necessary. * Monitor and prepare deduction schedules and payments as necessary; i.e., credit union, garnishments, health & welfare, pension and union dues, etc. * Ensure proper paycheck distribution for each department periodically. * Maintain a working knowledge of current payroll related laws and regulations. * Prepare and input all required payroll journal entries. * Keep supervisor informed of any unusual events and/or deviations of policies or procedures. * Copy and distribute reports as necessary. * Respond to governmental inquiries upon receipt. * Monitor and maintain timekeeping equipment. Qualifications: Education & Experience: * At least 3 years of progressive Payroll and/or Human Resources experience in a hotel or a related industry; or a 4-year college degree and at least 1 year of related experience; or a 2-year college degree and 2 or more years of related experience. * College course work in related field helpful * Familiarity with and knowledge of CA payroll laws are helpful. Physical requirements: * Flexible and long hours sometimes required. * Sedentary work - Exerting up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects. General Requirements: * Maintain a warm and friendly demeanor at all times. * Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner. * Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests. * Must be able to multitask and prioritize departmental functions to meet deadlines. * Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner. * Attend all hotel required meetings and trainings. * Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel. * Maintain high standards of personal appearance and grooming, which include wearing nametags. * Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations. * Maximize efforts towards productivity, identify problem areas and assist in implementing solutions. * Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary. * Must be able to understand and evaluate complex information, data, etc. from various sources to meet appropriate objectives.
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