Office Manager
US-DE-New Castle
Acuren Careers (External)
Req #: 15362
Type: Regular Full-Time
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Overview: Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a Higher Level of Reliability, Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services. Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 4,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world's largest industrial segments. Acuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees. #LI-BE1 Responsibilities: * Enter hours timely and effectively for weekly for payroll. * Provide weekly P&L report to Manager (Sales and Expenses). * Assist with and ensure compliance with Account Payable procedures. * Assist with forecasting reports - Flash report. * Act as liaison to HR with regards to employee relations/policy/benefit issues, * Assist in the completion of End of Month Closing. * Track and retrieve Aged invoices for payment. * Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail. * Answer and direct incoming phone calls. * Provide administrative support * Generate region invoicing weekly. * Generate end of month accruals and deferrals. * Post customer payments. Post revenues by verifying and entering transactions. * Update and maintain receivables by totally unpaid invoices. * Research and solve payment discrepancies by obtaining and investigating information from sales, specific division, and other departments within the organization. * Adjust accounts or ledgers as applicable. * Support controller and accounting team with various administrative functions. * Follow filing procedures to ensure the divisions compliance. * Performs other related duties assigned by Manager. Qualifications: * Minimum 2 to 4 years of management and/or accounting experience * Associates degree or higher in Business or related field; desired but not required * Proficient with MS Office: Word, Excel, PowerPoint * Ability to meet stringent deadlines * Self-starter, enthusiastic, and cooperative attitude * Ability to maintain focus on multiple projects * Demonstrated experience in high volume Accounts Payable, creating, tracking and analyzing Journal Entries. * Experience with P&L Statements and P&L Analysis with knowledge and understanding of accrual accounting. * Excellent math skills with the ability to create and manipulate Excel spreadsheets. * Experience in accounts receivable including invoicing and collections, interpreting contract billing language. * Ability to self-direct to accomplish the work of the office. * Strong interpersonal, communication, and team-oriented skills. * Ability to work in a fast-paced office environment * Willingness and ability to work overtime routinely. * Strong interpersonal, communication and team-oriented skills * Highly detail oriented with exceptional planning and organization skills * Strong problem analysis and problem resolution skills * Highly adaptable with ability to work in a fast-paced office environment * MUST BE ABLE TO PASS DRUG/ALCOHOL AND BACKGROUND SCREENS.
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