Office Manager
US-AR-Rogers
US External
Req #: 127535
Type: Full-Time
Overview: The Office Manager at KDP plays a pivotal role in ensuring the seamless operation of the Walmart and Target/Club/Amazon Customer Facing Teams, supporting both the physical workspace and the people within it. This multifaceted position spans office management, facilities coordination, event planning, HR support, IT troubleshooting, financial oversight, and executive assistance. The role demands a proactive, organized, and resourceful individual who can manage vendors, support employee life events, coordinate meetings, and serve as a liaison with landlords and internal teams. At KDP, employees thrive in a collaborative and supportive environment that values innovation, teamwork, and a strong workplace culture, making it a truly great place to work and grow professionally. Specific Responsibilities: Customer Facing Team (CFT) Support: Walmart Inc. (Walmart & Sam's Club teams) * Provide executive support for Senior Leaders (SVP & VPs) * Manage calendars, travel arrangements, and expense reporting * Coordinate executive meetings and prepare materials * Assist in presentation building including ideation, run of show, etc. Target, Club, Amazon teams. * Provide executive support for Senior Leaders (SVP & VPs) * Manage calendars, travel arrangements, and expense reporting * Order supplies; manage budget. Office Management * Oversee floor planning and workspace assignments * Manage workspace changes (painting, graphics, furniture removal) * Handle badge/fob activation and deactivation for security * Coordinate vendors and janitorial services * Manage fire drill plans and routine inspections * Accountability for office maintenance and overall cleanliness Meeting/Event Support * Schedule meetings, send invites, and secure rooms * Maintain the CFT calendar for broadened visibility * Plan and manage food for large meetings * Coordinate room layout and presentation. * Organize office-wide events & activities Office Services * Daily oversight of in office food and beverages as well as meeting & event catering * Maintain office kitchen cleanliness and ordering of supplies * Manage all mail/UPS deliveries, ordering office supplies, and fulfillment of product sample requests * Serve as the gatekeeper for all community involvement related requests and budget oversight * Coordinate responses to employee life events (births, deaths, surgeries) Real Estate * Act as primary contact for landlord communications and maintenance * Coordinate outside vendor repairs (HVAC, lighting, AV, etc.) * Lead space planning and any in office construction projects * Understand and communicate lease terms and building regulations * Collaborate with KDP Facilities team for space needs and lease exits Human Resources * Foster a positive workplace culture * Support Walmart Inc. & Target/Club/Amazon (CFT's) * Manages new hire onboarding, transfers, and exits (emails, paperwork, orientation, desk setup) * Coordinate in office interview processes for applicants, ensuring a hospitable atmosphere Information Systems * Act as the office point of contact for server/network issues * Provide technical support for computers, telecom, and network data room * Manage hardware/software orders & set up for all current and new employees * Lead special IT projects (e.g., computer upgrades, meeting room tech updates, etc.) * Maintain all office equipment including printers, copiers, & meeting room technology assets Finance * Review & approve invoices for the supported CFT teams * Communicate and assist in enforcement of expense reporting policies * Review monthly and annual budget reports with Leadership & Finance partners Responsibilities: * Bachelor's degree preferred * 5+ years experience in administrative or facilities management, Experience with executive level support preferred. * Prior experience managing office operations, vendor relationships, and executive calendars. * Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and collaboration tools like MS Teams * Organizational and multitasking ability to balance facilities and executive support duties. * Problem-solving and decision-making skills to address operational challenges quickly. Qualifications: Keurig Dr Pepper (NASDAQ: KDP) is a leading beverage company in North America, with a portfolio of more than 125 owned, licensed and partners brands and powerful distribution capabilities to provide a beverage for every need, anytime, anywhere. We operate with a differentiated business model and world-class brand portfolio, powered by a talented and engaged team that is anchored in our values. We work with big, exciting beverage brands and the #1 single-serve coffee brewing system in North America at KDP, and we have fun doing it! Together, we have built a leading beverage company in North America offering hot and cold beverages together at scale. Whatever your area of expertise, at KDP you can be a part of a team that's proud of its brands, partnerships, innovation, and growth. Will you join us? We strive to be an employer of choice, providing a culture and opportunities that empower our team of ~29,000 employees to grow and develop. We offer robust benefits to support your health and wellness as well as your personal and financial well-being. We also provide employee programs designed to enhance your professional growth and development, while ensuring you feel valued, inspired and appreciated at work. Keurig Dr Pepper is an equal opportunity employer and recruits qualified applicants and advances in employment its employees without regard to race, color, religion, gender, sexual orientation, gender identity, gender expression, age, disability or association with a person with a disability, medical condition, genetic information, ethnic or national origin, marital status, veteran status, or any other status protected by law. A.I. Disclosure: KDP uses artificial intelligence to assist with initial resume screening and candidate matching. This technology helps us efficiently identify candidates whose qualifications align with our open roles. If you prefer not to have your application processed using artificial intelligence, you may opt out by emailing your resume and qualifications directly to kdpjobs@kdrp.com.
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