Office Manager (Heavy Civil Construction)
US-MA-Waltham
Careers (External)
Req #: 7652
Type: Full Time
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Overview:
The Office Manager plans and directs all accounting and administrative activities on an assigned project or facility.
Responsibilities:
* Responsible for the strict adherence to company safety policies and programs through the communication and enforcement of the Skanska Safety and Health Management Program, including the ability to independently stop work for a safety violation or suspected safety violation
* Manage and supervise assigned project administrators responsible for certified payrolls, accounts payable and receivables, partner billings, reconciliations, back charges, and field invoices
* Direct all craft personnel administration activities on project to include recruiting, new hire-sign up, employee orientation, policy and procedure interpretation, and terminations
* Coordinate with external and internal auditors in annual and special audit functions
* Resolve discrepancies through independent judgment and decision-making on payroll reports, vendor or contractor invoices by interfacing with other departments, vendors, or contractors
* Keep track of leave time, such as vacation, personal, and sick leave, for employees
* Purchase, inventory, operation and upkeep of office equipment
* Maintain filing systems
* Create and maintain checklists, forms, quality matrix, reports and tracking spreadsheets for Quality items on the project as needed
* Perform document control for quality submittals and monitor the project specific quality plan, procedures, & testing as needed
Qualifications:
Background Check Required
Skanska is an Equal Employment Opportunity (EEO) Employer. We do not discriminate on the basis of race, color, religion, sex, national origin, disability, age, genetic information, citizenship, protected veteran status, or any other categories protected under applicable federal, state, and local laws.
Skanska Equal Employment Opportunity
Skanska uses knowledge & foresight to shape the way people live, work, and connect. More than 135 years in the making, we're one of the world's largest construction and project development companies. With operations in select markets throughout the Nordics, Europe and the United States, global revenue totaled $15.9 billion in 2024.
Skanska in the U.S. operates 28 offices across the country, with its headquarters in New York City. In 2024, the U.S. construction sector generated $8.2 billion in revenue, and the U.S. development sector's net investments in commercial projects totaled $224 million.
Together with our customers and the collective expertise of our 6,300 teammates in the U.S. and 26,300 globally, we create innovative and sustainable solutions that support healthy living beyond our lifetime.
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Search Firm and Employment Agency Disclaimer Skanska USA Human Resources ("Skanska HR") provides HR services to the Skanska business units within the U.S.A. including Skanska USA Civil Inc., Skanska USA Building Inc., Skanska USA Commercial Development Inc. and Skanska Infrastructure Development Inc. (collectively "Skanska USA"). As such, Skanska HR is the sole authorized representative of Skanska USA to execute any agreements with search firms, employment agencies or any employment vendor ("Vendor"). As a condition precedent to any entitlement for payment, a Vendor shall have both (1) Skanska USA Placement Agreement, and (2) an Engagement Job Order executed by an authorized Skanska HR representative. Absent the properly executed documents, Skanska HR shall have no obligation to make payment to the Vendor. Verbal or written communications from any employee of Skanska USA business units shall not be considered binding obligations. All resumes whether unsolicited or solicited shall be considered property of Skanska HR.
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