Office Manager (Heavy Civil Construction)

				Overview:

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Responsibilities:

Office Manager (Heavy Civil Construction)

Exempt

Reports To: Project Manager, Senior Project Manager, Commercial Manager, Project Executive

General Position Summary

The Office Manager plans and directs all accounting and administrative activities on an assigned project or facility.

Major Duties & Responsibilities

 Responsible for the strict adherence to company safety policies and programs through the communication and enforcement of the Skanska Safety and Health Management Program, including the ability to independently stop work for a safety violation or suspected safety violation

 Manage and supervise assigned project administrators responsible for certified payrolls, accounts payable and receivables, partner billings, reconciliations, back charges, and field invoices

 Direct all craft personnel administration activities on project to include recruiting, new hire-sign up, employee orientation, policy and procedure interpretation, and terminations

 Coordinate with external and internal auditors in annual and special audit functions

 Resolve discrepancies through independent judgment and decision-making on payroll reports, vendor or contractor invoices by interfacing with other departments, vendors, or contractors

 Keep track of leave time, such as vacation, personal, and sick leave, for employees

 Purchase, inventory, operation and upkeep of office equipment

 Maintain filing systems

 Create and maintain checklists, forms, quality matrix, reports and tracking spreadsheets for Quality items on the project as needed

 Perform document control for quality submittals and monitor the project specific quality plan, procedures, & testing as needed

The above statements are intended to describe the general nature and level of work performed by employees assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Duties and responsibilities may be added or changed as deemed appropriate by management at any time.

Skills & Abilities

 Computer proficient and the ability to adapt to new innovations and processes

 Strong written, communication and problem-solving skills

 Basic math skills

 Ability to manage workload effectively including plan, coordinate, organize, prioritize, and handle multiple tasks

 Ability to manage personnel

 Functions effectively as part of a team

 Dependability

 Ability to maintain discretion and confidentiality at all times

 Ability to understand and follow directions

 Good time management and organizational skills

 Work alongside technical people with specialized skills

Education and/or Experience

 High School Diploma required

 Associate Degree or Vocational education desired

 Five years progressive business administration experience required, prior supervisory experience preferred.

Work Environment/Job Conditions

This job is performed both in the office and in the field. Field work requires experience and confidence working in and around heavy industrial equipment, systems and conditions is required. Activities and responsibilities require frequent sitting (often working on a computer), frequent driving, flying, walking, standing, light lifting, bending, and reaching. Due to computer usage, there may be repetitive motions of the hands and wrists.

Qualifications:

Background Check Required

Skanska is an Equal Employment Opportunity (EEO) Employer. We do not discriminate on the basis of race, color, religion, sex, national origin, disability, age, genetic information, citizenship, protected veteran status, or any other categories protected under applicable federal, state, and local laws. 

Skanska Equal Employment Opportunity

Skanska uses knowledge & foresight to shape the way people live, work, and connect. More than 135 years in the making, we're one of the world's largest construction and project development companies. With operations in select markets throughout the Nordics, Europe and the United States, global revenue totaled $15.9 billion in 2024. 

Skanska in the U.S. operates 28 offices across the country, with its headquarters in New York City. In 2024, the U.S. construction sector generated $8.2 billion in revenue, and the U.S. development sector's net investments in commercial projects totaled $224 million. 

Together with our customers and the collective expertise of our 6,300 teammates in the U.S. and 26,300 globally, we create innovative and sustainable solutions that support healthy living beyond our lifetime.  

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Search Firm and Employment Agency Disclaimer 
Search Firm and Employment Agency Disclaimer Skanska USA Human Resources ("Skanska HR") provides HR services to the Skanska business units within the U.S.A. including Skanska USA Civil Inc., Skanska USA Building Inc., Skanska USA Commercial Development Inc. and Skanska Infrastructure Development Inc. (collectively "Skanska USA"). As such, Skanska HR is the sole authorized representative of Skanska USA to execute any agreements with search firms, employment agencies or any employment vendor ("Vendor"). As a condition precedent to any entitlement for payment, a Vendor shall have both (1) Skanska USA Placement Agreement, and (2) an Engagement Job Order executed by an authorized Skanska HR representative. Absent the properly executed documents, Skanska HR shall have no obligation to make payment to the Vendor. Verbal or written communications from any employee of Skanska USA business units shall not be considered binding obligations. All resumes whether unsolicited or solicited shall be considered property of Skanska HR.
			

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