Office Coordinator

				Overview:

We have an exciting Full Time Office Coordinator opportunity. We are seeking a higly engaged professional to join our team at our Maternal Fetal Medicine Clinic providing support to mutiple locations including Gwinnett, Forsyth, and Northside locations. At Pediatrix, we are passionate about giving high-risk expectant mothers and their babies the care they deserve.

Responsibilities:

* Performs a wide variety of administrative and facilities management duties and assignments.
* Maintenance/Management of all office equipment to include phone, voice mail and computer systems.
* Utilizes MS Excel and Word to complete numerous logs, spreadsheets, and typing assignments.
* Takes and prepares management meeting minutes as requested.
* Manages petty cash for all departments.
* Completes Special projects, as needed by Management Staff.
* Coordinates with Trainer to assist with new hire orientation/desk and system set up, as needed.
* Serves as contact for Facility Management, including heating/cooling system, electrical needs, repairs, maintenance.
* Performs other duties as assigned.
* Maintains department telephone list.
* Maintains position staffing list and organizational charts. Distributes when requested.
* Acts as the department contact person.
* Reports all computer, printer and telephone related trouble promptly to the Help Desk, ensuring all necessary information is reported.
* Assists on various special projects, as determined by the Manager.
* Consistently meets deadline dates and times on assigned projects.
* Ensures that no patient private health information (PHI) is divulged on any account except to payers that need the information in order to process the claim for payment.
* Performs other job-related duties, within the job scope, as requested by the Manager.
* Embodies the principles of the Corporate Mission Statement and Philosophy at all times.
* Represents the corporation in a positive fashion and makes all individuals feel as comfortable as possible.
* Presents a positive, professional appearance and conveys a professional demeanor in the performance of assigned duties.
* Conducts all business in a professional manner, maintaining respect for individuals at all times.
* Complies with all departmental and company-wide policies and procedures.
* Maintains strict confidentiality in accordance with HIPAA regulations and Company policy.
* Maintains constant awareness of potential safety hazards insuring necessary safety precautions.
* Serves as primary contact for new hires. Coordination of training for new hires.
* Serve as the primary point of contact for Patient Services Associates regarding unforeseen absences and tardiness. Responsible for coordinating coverage and providing support for all callouts, as well as scheduled and unscheduled PTO requests, across the Gwinnett, Forsyth, and Northside locations.

Qualifications:

Qualifications

* Associate's degree (A. A.) or equivalent from two-year college or technical school; or one to two years related experience and/or training; or equivalent combination of education and experience.
* Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to effectively present information and respond to questions from customers and the general public.
* Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts and percentages.
* Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to define problems, collect data, establish facts, and draw valid conclusions.

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Mednax