Office Assistant
JP-Tokyo
International Careers
Req #: 11247
Type: Full-Time
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Overview: Medpace is a full-service clinical contract research organization (CRO). We provide Phase I-IV clinical development services to the biotechnology, pharmaceutical and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through its scientific and disciplined approach. We leverage local regulatory and therapeutic expertise across all major areas including oncology, cardiology, metabolic disease, endocrinology, central nervous system, anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, employing more than 6,000 people across 40+ countries. Responsibilities: * Based in our Tokyo office, support both our Tokyo and Osaka offices * Support payments across Japan, including incoming invoices, processing office expenses, providing detailed information, and processing payments accordingly * Support local office management for purchasing, HR, logistics, IT, accounting, etc. * Ensure that routine preventive maintenance activities are scheduled, completed, and recorded in the work order system * Ensure proper housekeeping of office facilities and take corrective action to correct issues as needed * Build and maintain strong relationships with service vendors and landlords to ensure efficient maintenance of buildings and grounds * Responsible for proper documentation and use within existing facility asset management/work order systems, and provide information for continuous improvement of systems and use * Assist facility managers with renovation/improvement/relocation projects in the Japan office * Receptionist duties - supporting material shipping, sorting and distributing mail, visitor reception, answering the phone, and vendors relationships * May be responsible for other projects, administrative support, and responsibilities Qualifications: * High school diploma and at least 1 year of General Affairs experience * Knowledge and experience with computer systems, including Microsoft Windows and Office * Bilingual - native Japanese and business English * Excellent spoken and written communication skills * Willing to work fully office-based Travel: None
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