Office Assistant
IN-Navi Mumbai
International Careers
Req #: 12621
Type: Full-Time
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Overview: Medpace is a full-service clinical contract research organization (CRO). We provide Phase I-IV clinical development services to the biotechnology, pharmaceutical and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through its scientific and disciplined approach. We leverage local regulatory and therapeutic expertise across all major areas including oncology, cardiology, metabolic disease, endocrinology, central nervous system, anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, employing more than 6,000 people across 40+ countries. Responsibilities: * * Vendor & Service Management * Provide on-site escort and supervision for all third-party vendors (HVAC, Pest Control, Fire Safety, etc.). * Verify that all scheduled maintenance (PPM) is completed according to the contract and sign off on service reports only after physical verification. * Monitor housekeeping performance daily, ensuring a high standard of cleanliness and immediate response to spillages or cleaning requests. * Site Inspections & Walkthroughs * Conduct comprehensive daily morning and evening site walkthroughs to identify maintenance issues, safety hazards, or cleanliness gaps. * Monitor MEP (Mechanical, Electrical, Plumbing) rooms and server room environments to ensure optimal operating conditions and contact vendors for support accordingly when needed. * Inspect all office common areas, pantries, and toilets to ensure the housekeeping team is meeting quality standards. * Projects * Assist in supervising on-site renovation projects, ensuring contractors adhere to approved plans, timelines, and safety regulations. * Perform defect identification during and after project completion, ensuring all issues are rectified by vendors promptly. * Ensure proper documentation and permits are applied accordingly. * Documentation & Ad-hoc Projects * Support the Facilities Supervisor with ad-hoc projects, including asset tagging, office relocations, or emergency response. * Maintain basic digital records of site inspections, incident logs, and vendor reports. * May provide support for local office administration, including but not limited to Purchasing, HR, logistics, IT, and Finance; * Help update office map accuracy and respond and complete facilities service request system Qualifications: * High School Diploma or Bachelor's Degree with at least 3 years relevant professional experience. * Experienced in facilities maintenance and ability to perform manual duties and perform regular facilities inspection * Proficient in Microsoft Office (specifically Outlook, Word, and Excel) for reporting. * Fluent in English (written and spoken) to communicate effectively with stakeholders and vendors.
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