Overview:
The Operating Room Supplies Coordinator plays a vital, behind-the-scenes role in supporting safe, efficient surgical care. This is an entry-level position, physically active and hands on within Surgical Services, focused on materials management, inventory control, and real-time supply support in the operating room environment.
This role is not administrative or clerical. Successful candidates spend the majority of their shift on their feet, moving supplies, stocking inventory, and communicating directly with OR staff to ensure the right materials are available at the right time.
* Purpose-Driven Work: Directly support surgical teams and patient care
* Comprehensive Benefits: Medical, dental, vision, retirement, and wellness programs
* Consistent Scheduling: Predictable hours supporting work-life balance
* Team-Based Environment: Collaborative, service-oriented culture
* Growth Opportunities: Foundational experience in Surgical Services and healthcare supply chain
* Inclusive Workplace: A culture built on respect, belonging, and shared accountability
Responsibilities:
* Perform daily hands-on supply distribution and inventory support for Surgical Services
* Receive, transport, stock, and replenish supplies throughout surgical and perioperative spaces
* Monitor inventory usage, adjust par levels, and respond to real-time supply needs
* Maintain clean, organized, and audit-ready supply and par locations
* Identify and manage expired, obsolete, backordered, and converted products
* Complete inventory transactions and audits using Lawson, handheld scanners, and materials systems
* Communicate clearly and professionally with OR staff, leadership, and vendors regarding supply status and issues
* Coordinate bill-only items, product deliveries, and vendor-supported supplies
* Support equipment needs, including repairs, loaners, and substitute equipment
* Ensure emergency and after-hours supplies are stocked and available
* Participate in supply chain huddles, meetings, and disaster response activities
* Follow all departmental policies, infection prevention practices, and regulatory standards
Qualifications:
Education
* High School Diploma or GED, required
* Bachelor's degree, preferred
Experience
* Minimum of three (3) years of hands-on materials management experience, requiredOR
* Minimum of three (3) years of direct OR/Surgical Services experience, required
* Surgical Services experience must include active involvement in supply handling, inventory control, or equipment support
* Administrative-only or office-based experience does not meet this requirement
Skills & Abilities
* Strong verbal communication skills and comfort working face-to-face with clinical teams
* Ability to work independently in a fast-paced, physically demanding environment
* Ability to prioritize tasks and respond quickly to changing surgical needs
* Strong attention to detail with a practical, solutions-focused mindset
* Basic computer skills and ability to learn inventory management systems
* Reliable, team-oriented approach with a service mindset
Work Environment & Physical Expectations
* Frequent walking throughout surgical and perioperative areas
* Regular bending, stooping, reaching, pushing, and pulling during the workday
* Ability to lift and carry supplies weighing up to 20 lbs
* Work performed primarily in active clinical areas with changing priorities
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