Legal Secretary
US-CA-Ontario
Careers (External)
Req #: 43917
Type: Regular Full Time
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Overview: Being good neighbors - helping people, investing in our communities, and making the world a better place - is who we are at State Farm. It is at the core of how we operate and the reason for our success. Come join a #1 team and do some good! Responsibilities: As a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. In 2024, the Leadership Council on Legal Diversity named State Farm a Top Performer and Compass Award Winner. Additionally, Fortune named State Farm one of the World's Most Admired Companies. Our mission is to provide high quality legal services in a cost-effective manner and to act as strategic thinking partners for our client and customers. To succeed, we need self-starters who are agile, creative, collaborative, strategic, passionate, and communicative. Keith L. Shoji & Associates, insurance staff counsel for State Farm Insurance Companies, is seeking a Legal Secretary to join the Ontario CA Claim Litigation office. While every day can provide different experiences and opportunities, a typical day as a Legal Secretary involves supporting attorneys with calendaring and scheduling, processing mail, and electronic/paper filing. The office allows for collaborative environments with access to peer mentors. This role provides diversity of work and the opportunity for development/advancement. This role will interact with clients, courts, and counsel throughout the litigation process on behalf of the attorney. The position is classified as a hybrid role, meaning that the work arrangement calls for hours in the office and virtually. Everyone in a hybrid role is required to spend time in the office. Work arrangements could change over time based on business needs. Hours for the position are Monday-Friday 8:00am-4:30pm. LOCATION: 3633 Inland Empire Blvd, Suite 300; Ontario, CA 91764 The team is comprised of multiple roles and levels including Legal Administrative Support, Legal Secretary, and Paralegal. Responsibilities of a Legal Secretary include, but are not limited to: * Apply specialized knowledge of legal procedures * Calendar management, processing mail, electronic/paper filing * Schedule litigation events, including depositions, mediations and hearings Qualifications: Please only apply for this position if you meet the minimum requirements. Previous experience required: * 2+ years of recent civil defense litigation secretarial experience preferably in insurance defense or personal injury Key Skills required * Calendaring and scheduling experience within a legal environment * Strong organizational skills, prioritizing urgent and non-urgent tasks (items with deadlines, handling demands), multitasking * E-filing experience * Knowledge of legal and medical terminology, local and state rules regarding pleadings and pre-trial matters, deadlines, and filing requirement (strongly preferred) * Ability to adapt to a corporate law environment * Strong written and oral communication skills (proofreading, attention to detail, formatting) * Accurate typing skills Technology/software experience required * Working knowledge of California electronic filing system * Working knowledge of Microsoft Office Suite * Working knowledge of Case Management system * Working knowledge of Document Storage system Additional Details * Applicants are required to be eligible to lawfully work in the U.S. immediately. State Farm will not sponsor applicants for U.S. work opportunities. * For Los Angeles candidates: Pursuant to the Los Angeles Fair Chance Initiative for Hiring, we will consider for employment qualified applicants with criminal histories. * For San Francisco candidates: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. #SFPL PM22 #LI-SK2
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