Legal Assistant II
US-FL-Boca Raton
careers
Req #: 19456
Type: Regular Full-Time
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Overview: AmTrust Financial Services, Inc., a fast-growing commercial insurance company, has an immediate need for an in-house legal assistant to work in the following AmTrust location: FL - Boca Raton, and Maitland. Responsibilities: * Provide Legal Assistant support to 2 or more Attorneys. * Identify and flag critical documents requiring timely responses and associated deadlines to ensure our clients/insureds/Company are protected from sanctions and unnecessary litigation. * Coordinate/schedule meetings, hearings, appointments, and depositions * Maintain and manage Attorney calendars avoiding and resolving conflicts. * Generate draft templates (pleadings, motions, objections, correspondence) for attorney review and approval. * Assemble medical packets to experts along with itemized schedule of records. * Document processing (assemble, copy, scan, serve, E-file accordingly) * Manage and prioritize competing deadlines. * Communicate with claim partners, clients, witnesses, Court, opposing counsel, vendors, and team members. * Maintain data integrity in our document management platform supporting our paperless environment (documents, parties, roles/relations, naming conventions) * Timely transmit and request payments to vendors, experts, etc. * Knowledge of local Court rules and filing requirements * Assist Managing Attorney and Manager with special assignments as needed. Provide backup support when needed: * Answer inbound main line phone calls and route inquiries to correct team member. * Greet and manage guests and vendors. * Retrieve, scan, and route all incoming mail to proper team and Claims. * Monitor and process office electronic mailbox correspondence. * Process outbound USPS/FedEx mail Provide office support as needed (place tickets for failing equipment, order office supplies, assist peers as needed and during PTO) This job description is designed to provide a general overview of the job and does not entail a comprehensive listing of all activities, duties, or responsibilities that will be required in this position. AmTrust has the right to revise this job description at any time. Qualifications: * High school diploma or general education degree (GED) * 2+ years' Florida workers compensation experience required. * Prior workers' compensation experience supporting multiple attorneys and competing deadlines. * Ability to type a min. of 70 wpm and must be proficient in Microsoft Office (Word, Excel, Outlook, etc.) * Organized, self- motivated, ability to prioritize and work independently. * Exceptional attention to details and the production of professional work product * Must possess excellent written and verbal communication skills. * Work in a team environment with a positive respectful attitude * Experience with a document management platform (Litify a plus) #LI-EF-1 #LI-HYBRID
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