Human Resources Coordinator (HRC)
US-NY-Fairport
Elderwood
Req #: 32993
Type: Regular Full-Time
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Overview: Join Our Team as a Human Resources Coordinator Elderwood Village at Fairport in Fairport, NY (Greater Rochester Area) Are you an HR professional who loves being hands-on and making things happen? Elderwood Village at Fairport is seeking a dynamic and self-driven Human Resources Coordinator (HRC) to join our close-knit senior living community. This is a "doer" role-perfect for someone who thrives on being resourceful, rolling up their sleeves, and handling everything from recruitment to onboarding, payroll, benefits, and business office responsibilities. If you're a problem solver, this is your kind of job. This is an exceptional opportunity for someone looking to grow in their HR career, gaining exposure across a broad range of HR and business functions while making a meaningful impact in the lives of our staff and residents. Position Overview: * Coordinate payroll and benefits processes with accuracy and confidentiality * Maintain employee files and regulatory documentation * Support employee relations, performance tracking, training, and HR communications * Lead HR components of new hire orientation and benefit education * Oversee business office functions including resident trust accounts, petty cash, and private pay collections * Collaborate closely with Talent Acquisition and Hiring Managers to be a strategic partner in the recruitment process, effectively leveraging our robust Applicant Tracking System to identify and secure high-quality candidates. * Partner closely with leadership and corporate HR to ensure compliance and foster a positive workplace culture What We're Looking For: * Experience in HR administration, recruitment, or business office management * Strong knowledge of HR processes and the curiosity to continuously learn * Highly organized, detail-oriented, and comfortable managing multiple priorities * Proficient with systems like ADP, Microsoft Office, and Applicant Tracking Systems * Bachelor's degree in Human Resources or related field preferred * Positive energy, strong communication skills, and a solutions-focused mindset What We Offer: * Supportive leadership and collaborative team culture * Excellent training and professional development * Medical, Dental, Vision, 401K with match, and PTO * A chance to grow with one of Western NY's most trusted senior care providers Elderwood Village at Fairport is a warm, welcoming senior living community in the heart of the Greater Rochester Area. Join a team that values compassion, teamwork, and dedication. Responsibilities: Recruitment: * Responsible for the timely sourcing, interviewing, & onboarding of candidates through the Applicant Tracking System. * Maintaining an accurate and timely submission of the weekly open positions report. * Participation in marketing the facility through recruitment events held at the facility as well various organizations and schools; i.e. open interviews & job fairs. * Ensure internal posting process is properly managed within the facility, and for employees involved in facility-to-facility transfers. * Promote company Employee Referral Program. * Accurately track employee referral program and timely payout of referral bonuses. Onboarding and Training: * Orient and complete new hire paperwork for all new staff members and ensure that employment regulatory requirements are met; to include but not limited to, reviewing benefit program eligibility, describing benefit plans, and confirmation of enrollment completion. * Schedule new hires for General Orientation and deliver HR training component. Administrative * Obtain all required regulatory documentation for all licensed & certified persons hired at the facility at time of hire, and annually thereafter; i.e. professional licenses and CPR and other Life Safety certifications. If not certified arrange for training. * Obtain medical documentation required for Measles, Rubella and TST for applicable new hires. Coordinate new hire physicals. * Ensure that all personnel actions are properly documented (location, address, rate of pay and status change, disciplinary actions and signature receipts). * Maintain staff member personnel records in accordance with regulatory agency requirements and HR Policy & Procedure Manual. * Initiate probationary and annual performance evaluation process. * Administer 30 Day New Hire Surveys & Exit Interviews in accordance with company policy. * Order name badges, business cards and computer access as needed. * Timely processing of employee termination and maintain staff roster in several databases. * Coordinate uniform benefit allowance and fitting and acquiring of uniforms under the allowance program. Payroll and Benefit Administration * Timely distribution of information on the company's benefits package to all eligible employees, monitor pending enrollments and provide follow up to verify completion. * Responsible for accurate and timely data entry of employee information and ongoing maintenance in ADP HRIS. * Review all employee timecards in time & attendance system for accuracy and approvals. * Run various reports out of ADP reporting * Assist employees with benefit/payroll inquires. * Interpret personnel policies and procedures and communicate benefit program details to staff. * Upon termination of staff, distribute documentation relating to benefits such as Health Insurance, 401K, Life Insurance, and Dental Insurance. * Helps coordinate all employee activities, as established by executive staff. * Compile and track paperwork for staff members on leave of absence; maintain compliance with FMLA and other regulatory leaves; maintain communication with staff members on return to work expectations. Unemployment & Workers Compensation * Ensure timely response to claims for unemployment insurance. Verify that all termination data is reported to payroll within one pay period of termination date. * Represent the company in UI and WC hearings when necessary. * Participate in facility Safety Committee. * Compile and submit information for unemployment, Worker's Compensation and disability claims; maintain OSHA 300 log. Employee Relations: * Ability to triage employee concerns and issues; knowing when to escalate to the Administrator and/or EAS HR. * Ensure consistent application of policy & procedures to include corrective disciplinary actions. * Maintain disciplinary log. * Drive facility recognition and retention programs; i.e. Employee of the Month, birthdays, anniversaries. Qualifications: * Bachelor's degree in Human Resource Administration or Business degree preferred; PHR Certification preferred. * Training or experience in human resources processes required. * Interpersonal skills in person and over the phone required Strong organizational, time management skills necessary Strong computer skills required Valid State Driver's License and clean driving record required * Ability to handle personnel situations with tact, and in compliance with state and federal laws required * Attention to detail and accuracy with numbers required. * Recognition of importance of confidentiality regarding applicants and staff information required. * Elderwood expects all current and new employees to be vaccinated against COVID-19. If hired, you will be required to provide proof of vaccination. Employees may request a medical exemption from vaccination.
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