Front Desk Administrative Assistant
US-FL-Tampa
Ciminelli Real Estate Services
Req #: 7141
Type: Full-Time
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Overview: We're Hiring: Front Desk Administrative Assistant! Location: Tampa, Florida Job Type: Full-time Salary: $20-$22/hr What We Offer: * Comprehensive health benefits package. * Opportunities for career advancement and professional development. * A supportive and inclusive work environment guided by our core values. Job Summary: The Front Desk Administrative Assistant will assist all callers and visitors in a helpful and courteous manner. The Administrative Assistant must be able to multi-task and provide prompt and efficient administrative support for the office. Strong organizational skills and the ability to prioritise are a must. What You'll do: * Answers and directs all incoming calls in a helpful and efficient manner. All calls must be answered on or before the third ring. All online/email/fax requests must be responded to within 15 minutes of delivery. * Greets and assists all visitors, guests, clients, etc. in a professional and courteous manner. * Communicates all tenant service requests promptly to appropriate property and facility personnel. * Maintains accurate and timely records of all requests via the Corrigo and/or Workspeed work order system. * Handles correspondence, incoming and outgoing mail and packages, including confidential materials, in a professional and expedient manner. * Orders and maintains an inventory of office supplies. * Maintains central key cabinet and key sign-out logs in Property Management office. * Updates after hours phone messages. * Sets up and maintains accurate tenant/vendor records (to include tracking and maintaining current insurance certificates and HVAC maintenance contracts). Ensure all filing is updated in a timely fashion. * Provides assistance in preparing materials, compiling information and helping with other special projects as required. * Assists accounting department in the monthly compiling and electronic distribution of monthly operating reports. * Performs other duties as assigned. What You'll Need: * High school education or equivalent * Skilled in Microsoft Outlook, Excel, and Word. Also, Adobe Acrobat. * Organizational and interpersonal skills necessary to provide clerical and administrative support. * Must be able to work with figures and understand basic financial concepts. * Communicates professionally while understanding and addressing customer inquires and team needs. * Must be able to work at a fast pace, perform duties while under pressure and meet deadline in a timely manner. * Excellent organizational skills, detail-oriented, concern for accuracy and efficiency. About Us: The Ciminelli name is backed by generations of quality and a customer-centric philosophy. Led by our President & CEO Paul Ciminelli, we are a full-service commercial real estate firm with more than 35 years of experience in the industry. Our team offers customers and stakeholders a range of services including management, acquisition and disposition, and brokerage services, while staying focused on the most important thing-results. Ciminelli has offices throughout Florida, as well as New York, Pennsylvania and Massachusetts, and serving a portfolio in seven states. Because we evolved from Ciminelli Development Company - a leading real estate development and investment firm headquartered in Buffalo, NY - we benefit from the organization's extensive knowledge, contacts, resources, and large-scale ownership platform. Our affiliation with Ciminelli Real Estate Corporation has afforded us the ability to effectively share an owners' perspective and hard-earned philosophy that has yielded years of continued success in real estate. Apply today to join the Ciminelli Real Estate team!
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