Food & Beverage Administrative Assistant
US-TX-Dallas
Omni Hotels Management Corporation
Req #: 126460
Type: Corporate Office
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Overview: Provide coordination and support to the operations team based at the corporate office. This will support our Vice President of Food & Beverage, Corporate Director of Food & Beverage, Head of Culinary, and Corporate Executive Chef. This is an in office role based out of the Omni Corporate Office, Monday through Friday. Responsibilities: * Communicate directly with internal and external stakeholders on multiple projects * Assist with travel arrangements * Assist with recurring meetings, including, but not limited to, room and AV set up, agenda compilation and minute taking * Strong interpersonal skills for communication and collaboration between departments * Assist with Executives expense report assembly routing, and tracking * Handle special projects as assigned * Assist with assembly of PowerPoints and presentation materials * Liaise with internal departments and properties for executives * Daily / Weekly / Monthly communication with hotel executives and executive assistants * Calendar management * Assist with invoicing and rebills for department * Assembly of extensive trip files pre and post * Monthly reporting * Composing Memos and Agendas * Work closely with operations department * Schedule, coordinate and facilitate technology for Webinars, and conference calls * Update contact lists and email distribution lists for corporate and hotel/resort information * Assist on extremely confidential documents, such as performance reviews, bonus incentive payouts, and similar * Collection and archiving of personnel documents (Performance Evaluations, KRA, Bonus/Incentive sheets, Organizational Charts) and contracts with third parties * Field and distribute mail to operations department * Update intranet and other internal sites * Ad-hoc projects for the operations team Qualifications: * Must be extremely proficient in Excel, Word, PowerPoint and Outlook * Ability to work extended hours when needed * Ability to work independently with minimal supervision * Ability to maintain strict confidentiality * Must be highly organized and have the ability to multi- task and shift priorities as needed * Professionalism is a must! * Excellent written and verbal communications skills * Must be a team player and contribute positive energy * Flexibility and capability to take on special assignments/projects * Bachelor's degree preferred Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com.
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