Facilities Coordinator (FT)
US-PA-Washington
Careers (PNG Apply)
Req #: 140523
Type: Regular Full-Time
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Responsibilities: ESSENTIAL DUTIES AND RESPONSIBILITIES * The following and other duties may be assigned as necessary: * Works closely with the Director of Facilities and Facilities Management in maintaining schedules, meetings, follow-up details, and other related duties as assigned * Coordinate and oversee new hire process and scheduling candidate interviews with Facilities Management * Coordinate Facilities-specific orientation sessions and arrange on-the-job training schedules for new hires * Work with Facilities Management in scheduling staff to assure proper coverage of all days and shifts * Monitor, document and report: Facilities Management and Team Member PTO/FTO leave requests, attendance, FMLA requests and leaves of absence * Oversee Facilities inventory management system to include but not limited to: establishing inventory levels, organizing inventory storage, ordering needed inventory * Work as a resource to Facilities Engineers in ordering materials and supplies outside of normal inventory * Work with purchasing in procuring pricing for materials and supplies outside of normal vendors * Request quotes for supplies and materials from vendors, creating requestions based on those quotes * Oversight of and entering Facilities work orders, working with Facilities Management to maintain an efficient work order process, using the work order system to provide regular (monthly) and on-demand reports to provide data analysis of Facilities efficiencies * Perform required "My Field Audit" monthly inspections * Manage facilities related tasks in "My Field Audits", transferring deficiencies into the department work order system and closing out completed tasks * Coordinate site visits and inspections by Facilities Vendors, escorting or arranging for an escort for these vendors during their visits as needed * Arrange escorts for facilities technicians needing to make entry to restricted areas * Record and submit monthly and quarterly meter readings (ie; arcade electric, water) * Attend monthly safety committee meetings, address safety concerns, create work orders to correct safety issues * Attend all departmental and company training programs or meetings as directed * Adhere to all company policies and procedures * Adhere to all gaming laws and regulations * Perform job duties in a safe and responsible manner including keeping areas clean and free of safety hazards, debris and litter * Assist Facilities engineers as needed * Other duties as assigned Qualifications: QUALIFICATION REQUIREMENTS * To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be at least 21 years of age. * Experience with Microsoft Office Suite (preferred) * Ability to understand and become proficient with purchasing software (Coupa) * Ability to understand and become proficient with computerized maintenance management systems (CMMS) * Ability to understand and become proficient with basic operation of building automation software (BAS) * Ability to effectively speak and communicate with individuals and groups of people * Ability to accurately calculate figures and amounts and perform mathematical functions applicable to business needs.
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