Executive Associate
US-NM-Albuquerque
Careers (External)
Req #: 48452
Type: Full Time
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Overview: The Executive Assistant plays a crucial role in helping leaders and staff throughout PHS and is responsible for performing a wide variety of complex, confidential, administrative and analytical duties. Independent judgment is also required to plan, prioritize and organize a diversified workload. This role requires qualities such as adaptability, flexibility, dependability and accountability. Some of the work may be self-appointed, and requires a high degree of professional independence, initiative and self-discipline. Why work at Presbyterian? As an organization, we are committed to improving the health of our communities. From hosting growers' markets to partnering with local communities, Presbyterian is taking active steps to improve the health of New Mexicans. For our employees, we offer a robust wellness program, including free access to our on-site and community-based gyms, nutrition coaching and classes, wellness challenges and more. Presbyterian's story is really the story of the remarkable people who choose to work here. The hard work of our physicians, nurses, employees, board members and volunteers grew Presbyterian from a tiny tuberculosis sanatorium to a statewide healthcare system that serves more than 875,000 New Mexicans. Responsibilities: * May Coordinate and attend meetings, Board Committees or PHS Councils, prepares Board or Committee materials and takes meeting minutes. * Develops efficient systems for tracking performance measures for key metrics related to the Executive Associates area of responsibility. * Communicates and/or coordinates Executives instructions to others. * Familiar with the business strategy, processes and procedures. * Provides project coordination on leadership level projects and activities. * Performs secretarial, administrative and general office work, including preparing correspondence, reports, presentations and other documents. * Schedules appointments, coordinates meetings and events, and makes travel arrangements. * Uses excellent customer service skills in interactions with patients, members, employees and the public. * May assist with budget and expense processing. * May maintain policies and manage records. * May coordinate the work of others. * May be responsible for database coordination. * Will be expected to be knowledgeable of department specific activities and to provide operational support in areas of assignment. Qualifications: * HS Diploma (GED) required. * Five to eight years experience in executive or administrative secretarial roles. * Requires exceptional organizational and people skills. * Ability to deal with all levels of staff and management within the organization, as well as the public, under highly stressful conditions. * Must be able to deal with multiple priorities and track a high level of detail in a fast-paced environment. * The Executive Associate plays a crucial role in helping leaders and staff throughout PHS and is responsible for performing a wide variety of complex, confidential, administrative and analytical duties. * Independent judgment is also required to plan, prioritize and organize a diversified workload. * This role requires qualities such as adaptability, flexibility, dependability and accountability. * Some of the work may be self-appointed, and requires a high degree of professional independence, initiative and self-discipline.
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