Executive Assistant to System Senior Executive
US-IA-West Des Moines
careers
Req #: 178060
Type: Full Time Benefits
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Overview: We are seeking a highly organized, discreet, and proactive Executive Assistant to provide advanced administrative support to senior leaders in our Legal and Compliance functions. This role is critical to the smooth operation of a complex, highly regulated healthcare environment and requires exceptional judgment, attention to detail, and the ability to manage sensitive and confidential information. The ideal candidate is a trusted partner who anticipates needs, manages competing priorities, and communicates effectively across all levels of the organization. Location: Onsite - Des Moines, IA Hours: Monday-Friday, 8am-5pm Responsibilities: Executive Support: * Manages senior vice president's calendar, coordinating with internal and external parties to prioritize and organize meetings, appointments, and events across multiple time zones. * Supports the preparation of PowerPoint presentations and executive reports, ensuring materials align with strategic objectives and are designed as per upcoming meetings. * Assists with the creation and distribution of agendas, and provides accurate and timely minutes and follow-up actions, during and after senior leadership meetings. * Maintains a comprehensive and confidential filing system for all relevant documents, ensuring ease of retrieval and adherence to privacy standards. * Coordinates travel arrangements * Reviews and manages the senior vice president's written, if directed, and call correspondence, drafting responses as appropriate and ensuring high-priority communications are addressed promptly. * Serves as the primary point of contact between the senior vice president office and internal and external stakeholders, ensuring clear and timely communication. Departmental Support: * Coordinates and supports the logistical aspects of meetings, retreats, and conference calls, including agenda preparation, scheduling, and technology setup. * Drafts, composes, and proofreads a variety of documents, including reports, memoranda, and correspondence. * Assist with the preparation and monitoring of budgets, expense reports, and contracts. * Works on initiatives to improve office practices and workflows, recommending strategies to enhance efficiency, effectiveness, and overall operations. * Participates in event planning, project coordination, and office management tasks, as needed. * Partner closely with other executive assistants and department leaders to ensure alignment across the leadership team. Qualifications: Education: * High School diploma required * Associate's or Bachelor's degree in business or health administration preferred Experience: * Experience supporting attorneys in a law firm or legal department highly preferred * 3-5 years of experience in an assistant or related role required * 2 years of experience supporting senior executives in a fast-paced, complex work environment required * Experience in a healthcare setting preferred #System123
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