Executive Assistant/Project Manager
US-CO-Littleton
Attract-careers1
Req #: 92037
Type: Fulltime-Regular
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Overview: Our Retail Wireless team, serving our Boost Mobile and Gen Mobile brands, is redefining consumer expectations through new platforms, new business models and new ways of thinking. Equipped with a first-of-its-kind 5G network, a passion for change and the power to drive it, we are the nation's fourth facilities-based wireless carrier and a new disruptive force in the market. Responsibilities: We are seeking a highly capable, adaptable and results-driven Staff Project Manager to provide operational support and Executive Assistant support to the Senior Vice President (SVP) of Marketing and his broader leadership team. This role blends executive level project management, operational coordination and executive level (EA) support offering a unique opportunity to work closely with senior stakeholders on cross-functional initiatives. The ideal candidate is proactive, organized, and skilled at managing complex workflows across multiple priorities in a fast-paced environment. Key Responsibilities: Meetings & Coordination * Lead and facilitate regular staff meetings with direct reports, ensuring alignment on goals and deliverables * Manage and coordinate SVP SteerCo meetings, ensuring all necessary materials are prepared and aligned * Prepare and organize financial review materials for product and marketing updates, ensuring comprehensive data presentation * Collaborate with the CEO's and Chairman's office to schedule and organize readouts, ensuring the timely submission of materials * Coordinate Retail Wireless business meetings, assist with content preparation (budget, initiatives, board meetings), and ensure smooth execution * Collaborate with the CEO's office to facilitate PO approvals and other executive-level decisions * Assign and delegate projects and tasks to VPs and Directors, ensuring proper resource allocation and alignment with strategic goals * Lead special projects for SVP, managing all aspects from planning through execution SVP Support & Preparation * Prepare the SVP for vendor and media meetings, ensuring all necessary materials are compiled and reviewed * Participate in executive interviews and develop executive books, providing feedback and recommendations * Review and edit presentations to ensure alignment with strategic objectives and executive messaging * Manage the SVP's calendar, travel, and expenses, ensuring efficient scheduling and cost-effective logistics * Oversee purchase orders (POs) and marketing spend requests, preparing them for SVP approval * Manage All Team Meetings (ATM) processes, ensuring effective tracking and follow-up * Oversee SVP and department event participation, ensuring seamless logistics and coordination * Manage office and department-related requests (seating, facilities, roundtables, etc.), ensuring proper resources are allocated * Review and approve department expense requests, ensuring budget adherence and alignment with financial guidelines Qualifications: Education and Experience: * Bachelor's degree or equivalent experience in Business Administration or related field * 5+ years of experience in executive support and project management * Experience working directly with C-level executives &/or Senior Leadership in a fast-paced dynamic environment * Background in a start up, consulting firm or high growth environment a plus Skills and Qualifications: * Exceptional organizational and time management skills with attention to detail, with the ability to manage multiple priorities &/or projects concurrently * Strong intrapersonal and communication skills, both written and verbal, with experience preparing presentations and executive-level communications * Proficient in Google Workspace, Slack and project management tools such as Asana, Trello, Notion or similiar * Strong problem-solving abilities with a proactive approach to anticipating and addressing issues * Ability to work independently and complete work with minimal supervision * Ability to maintain confidentiality and act with integrity, professionalism, and tact
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