Executive Assistant
US-MA-Boston
Suffolk Construction Company
Req #: 8994
Type: Regular Full-Time
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Overview: Overview: As a national leader in the construction industry, Suffolk is redefining what it means to build. We challenge the status quo every day by gathering the people, innovations, and partnerships that can explore and go after new ways to do our jobs. Our focus on high-performing teams and technology translates to groundbreaking solutions for all industry sectors and phases of building. We provide value throughout the entire project lifecycle by leveraging our core construction management services alongside vertical service lines, an approach that is revolutionizing the industry and making a permanent mark on the world of business. Join us for a thrilling experience that will energize you, challenge you, and propel your career. About Suffolk: Suffolk is a national enterprise that invests, innovates, and builds. We provide value throughout the entire project lifecycle by leveraging our core construction management services with vertical service lines that include real estate capital investment, design, self-perform construction services, technology start-up investment and innovation research and development. We have $4.5 billion in annual revenue, 2,400 employees, and main offices in Boston (headquarters), New York, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, and San Diego. We serve clients in every major industry sector, including health care, science and technology, education, gaming, transportation and aviation, and commercial. Suffolk is privately held and is led by founder, chairman and CEO John Fish. We're ranked #23 on the Engineering News Record list of "Top 400 Contractors." And we're proud to be a certified 2020 "Great Place to Work." For more information, visit www.suffolk.com and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram. The Role: We're seeking an Executive Assistant to support our President, Mission Critical, and team based out of our Boston Headquarters. The Executive Assistant (EA) provides executive support in a one-on-one working relationship. The ideal individual will have the ability to exercise good judgement and self-motivate in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to prioritize and balance multiple projects and tasks. The EA must be able to work under pressure, at times, to handle a variety of regional and corporate activities and confidential matters with discretion. Responsibilities: * Perform a variety of administrative duties, such as typing reports and memos, maintaining computer database, files and performing advanced administrative tasks * Perform duties of a highly confidential nature * Participate in project and/or team meetings as needed * Interact with Project Teams * Schedule travel arrangements * Maintain calendar; coordinate appointments, interviews, events and meetings * Compose correspondence, reports, forms, and other documents independently * Communicate effectively with others individually as well as in small and large groups * Organize and plan work to meet deadlines * Establish and maintain working relationships with Executives, Department Heads and Project Management, staff in other departments, & clients * Identify problems and implement or recommend solutions * Organize, prioritize, and coordinate assignments * Perform other duties as assigned Qualifications: * 10+ years of experience supporting senior executives in a fast-paced, dynamic environment * Bachelor's degree preferred, but not required * Proven ability to manage multiple high-priority tasks with discretion, sound judgment, and strong attention to detail * Deep understanding of business operations, executive calendar management, and the ability to anticipate needs * Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and other common office software and tools * Strong written and verbal communication skills, with the ability to draft clear and professional correspondence * Highly organized, proactive, and solution-oriented with a strong sense of ownership * Experience conducting research, preparing reports, and managing confidential information * Construction industry experience is helpful but not required; familiarity with supporting departmental leaders is a plus Necessary Attributes: * Must be able to work independently with minimum supervision, use independent judgment and leadership techniques * Ability to work in a fast-paced environment and prioritize effectively * Must be tactful and use discretion * Flexible, detail-oriented * Able to work effectively as part of a team and productively maintain confidentiality of information
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