Executive Assistant
US-IA-Fort Dodge
careers
Req #: 173234
Type: Full Time Benefits
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Overview: The Executive Assistant I provides administrative support to the position of Executive Vice President, Vice President, or Regional Vice President. This position also provides administrative and secretarial assistance, which requires a broad knowledge of health care and a high level of experience, discretion, technical skills and problem-solving skills while exercising a great deal of independent judgment and decision making. Responsibilities: Customer Service * Greet providers, staff members, patients and visitors providing courteous, caring and professional assistance. * Answer the telephone, screen and route all incoming telephone calls to the appropriate staff member or take messages according to office policy and procedure. Administrative Support * Responsible for calendar management requiring interaction with both internal and external executives and assistants and ensuring that strategic priorities are met in a timely manner. * Assists with the development and design of PowerPoint presentations for various meetings. * Assists in planning agendas, schedules and logistical arrangements for conference calls, retreats and meetings. * Provide secretarial support including typing, composing and proofreading minutes of meetings, reports, records, memoranda and other related correspondence maintaining an efficient and effective confidential filing system. * Attend and coordinate senior leadership meetings by preparing the agenda and distributing materials. * Maintain accurate official minutes of senior leadership meetings. * Responsible for the execution of Physician and Provider employment contracts, professional services agreements and other ancillary contracts. Qualifications: Education: * Associate degree in business or health administration or equivalent of education and experience. * Bachelor degree in business or health administration preferred. Experience: * Two years of administrative assistant experience. * Five years of administrative secretarial experience in health care preferred. Knowledge/Skills/Abilities: * Knowledge of organizational policies, procedures and systems. * Capacity to relate to people in a manner to win confidence and establish support to meet the overall mission of the organization. * Extensive knowledge and experience with Microsoft Office software applications. * Ability to set priorities in front of multiple requests. * Knowledge of grammar, spelling and punctuation. * Typing ability of 60 wpm. * Shorthand/speed writing of 75 wpm preferred. * Ability to exercise initiative, problem solving and decision-making. * Ability to analyze and interpret complex data. * Ability to understand and apply guidelines, policies and procedures.
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