Executive Assistant
US-CA-Santa Rosa
US Careers (External)
Req #: 52029
Type: Regular
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Overview: Keysight is at the forefront of technology innovation, delivering breakthroughs and trusted insights in electronic design, simulation, prototyping, test, manufacturing, and optimization. Our ~15,000 employees create world-class solutions in communications, 5G, automotive, energy, quantum, aerospace, defense, and semiconductor markets for customers in over 100 countries. Learn more about what we do. Our award-winning culture embraces a bold vision of where technology can take us and a passion for tackling challenging problems with industry-first solutions. We believe that when people feel a sense of belonging, they can be more creative, innovative, and thrive at all points in their careers. Responsibilities: About the Role Keysight Technologies is seeking an Executive Assistant II to support the Vice President of Corporate Strategy and other executives as assigned, providing high-impact administrative and operational support in a fast-paced, highly visible environment. This role blends core executive support (calendar, travel, meetings, expense/admin systems) with corporate event coordination and general administrative support. The ideal candidate brings exceptional judgment, discretion, adaptability, teamwork, and a proactive, flexible approach to enabling executive effectiveness and organizational execution. Executive Support * Manage complex, high-volume calendars and meeting scheduling across multiple time zones; proactively resolve conflicts and protect focus time. * Coordinate and execute meeting logistics for senior-level and cross-functional engagements, including leadership meetings, strategic reviews, and high-visibility sessions. * Arrange domestic and international travel, including itineraries, changes, and logistics. * Prepare and maintain executive-ready materials and tracking (spreadsheets, agendas, action items), ensuring follow-through and closed-loop execution. * Support end-to-end operational workflows (purchase requisitions, approvals, enterprise systems interfaces including HR/Finance/ERP tools). * Maintain org charts and organizational documentation for the Corporate Strategy Office (CSO). Strategy Events & Team Coordination * Plan and coordinate events and working sessions (e.g., offsites, team meetings, workshops), including venue/logistics, attendee coordination, communications, and readiness. * Support corporate events including Board of Directors meetings, executive development events and Keysight's Investor Day. * Manage logistics for meetings, ensuring smooth execution, participant experience, and professional production standards. * Partner with stakeholders to drive a cohesive, team-based, positive environment while delivering high-quality execution. Process Excellence & Continuous Improvement * Build and refine templates, standards, and repeatable workflows that improve efficiency and consistency across executive support and team operations. * Continually assess administrative and business processes, identify gaps/opportunities, and drive improvements with minimal overhead. * Curate and maintain an executive reference file supporting strategic plans and operational execution oversight. Confidentiality & Executive Readiness * Handle sensitive and confidential information with the highest integrity and discretion, applying knowledge of company policies and practices. * Exercise sound judgment in ambiguous situations; escalate appropriately and propose solutions. #LI-MO1 Qualifications: Required Qualifications * 3+ years of experience in an executive support role. * Associate or Bachelor's degree; specialized training/certification is a plus. * Demonstrated excellent judgment, discretion, and confidentiality in handling sensitive information. * Strong organizational and time management skills; ability to prioritize and manage multiple workstreams simultaneously. * Flexible and adaptable changing priorities. * Clear, professional communication skills (written and verbal). * Ability to work independently while also collaborating effectively within a team environment. * Flexibility to work occasional overtime or adjusted hours as business needs require. Preferred Qualifications * Experience supporting senior leaders (VP level or above) in a complex, global, matrixed organization. * Experience supporting Strategy, Corporate functions, or similarly cross-functional teams with broad stakeholder interaction. * Background in project management, business operations, or leading process improvement initiatives. * Experience coordinating offsites, workshops, and executive meetings with high standards for attendee experience. Careers Privacy Statement***Keysight is an Equal Opportunity Employer.*** Santa Rosa, CA Pay Range: MIN $78,660.00 - MAX $131,090.00
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