Executive Assistant
US-CA-NORTHRIDGE
commonspirit_careers
Req #: 412981
Type: Day
|
|
||||||||||
|
|||||||||||
Overview: Founded in 1955, Dignity Health - Northridge Hospital Medical Center is a 394-bed, acute care, nonprofit community hospital located in Northridge, California. The hospital offers a full complement of award winning services, including the Leavey Cancer Center, a cardiovascular center, stroke center, the Center for Assault Treatment Services, a pediatric medical center, and the only pediatric trauma center in the San Fernando Valley. As a leading provider of compassionate, high-quality and affordable patient-centered care, we share a rich legacy with Dignity Health, one of the nation's five largest health care systems. We are part of a 21-state network of nearly 9,000 physicians, 62,000 employees and more than 400 care centers. Visit here dignityhealth.org/northridgehospital for more information. One Community. One Mission. One California Responsibilities: We are looking for an experienced Executive Assistant to support multiple senior executives. The ideal candidate will be a self-starter who is detail-oriented, proactive, and professional. The ability to interact with staff (at all levels) in a fast-paced environment. In this role, you need to demonstrate a high level of professionalism, and confidentiality is crucial. You will be the trusted partner to the leaders. * Manage complex and dynamic calendar, scheduling appointments, meetings, and travel arrangements, considering priorities and potential conflicts. * Screen and prioritize incoming communications (phone calls, emails, mail), responding independently when appropriate, and ensuring timely and accurate information flow. * Prepare agendas, presentations, and briefing materials for meetings. Attend meetings, record minutes, and track action items. * Coordinate all aspects of travel arrangements, including flights, accommodations, transportation, and itineraries. * Assist with special projects and initiatives as assigned by the President, including research, data analysis, and report preparation. * Draft, edit, and proofread correspondence, reports, presentations, and other documents. * Serve as a liaison between internal and external stakeholders, including board members, physicians, staff, patients, and community leaders. * Maintain strict confidentiality of sensitive information. * Process expense reports and track budgets. * Assist with planning and coordinating hospital events and meetings. * Ensure compliance with hospital policies and procedures. * Perform other duties as assigned. Qualifications: * Minimum five to ten years' previous administrative/executive secretarial experience required. * Knowledge of medical terminology desired, but not necessary. * Previous hospital experience preferred. * Must have excellent secretarial skills and telephone manners. * Typing 70 80 WPM and shorthand or other form of fast note taking required. * Excellent spelling and grammar skills. * Ability to maintain confidentiality. * Proficiency in Microsoft Office (Word, Excel, and PowerPoint, Publisher) and Google Workspace * Demonstrated knowledge of Access and ACT.
Share this job:
