Executive Assistant
QA
Careers (External)
Req #: 6490
Type: Full-Time
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Overview: GovCIO has a fantastic opportunity for an Executive Administrative Assistant to provide support to the Air Force and U.S. Space Force at Al Udeid Air Base in Doha, Qatar. Responsibilities: * Work with SPACECENT leadership and staff, and other internal and external organizations up to the Top-Secret Sensitive Compartmented Information (SCI) level as necessary to coordinate schedules, manage tasks, and facilitate communication. * Complete required security and administrative training as directed by SPACECENT. * Manage and track tasks using the Task Management Tool (TMT) on NIPRnet and SIPRnet, ensuring timely completion and coordination with action officers. * Provide administrative support to SPACECENT leadership and staff, including but not limited to preparing correspondence, managing calendars, and scheduling meetings. * Create, draft, proofread, edit, and coordinate correspondence, visual products, and graphics to include charts and infographics. * Schedule and coordinate meetings, events, conferences, and off-sites, including preparing access rosters and requesting security clearance transfers. * Maintain and update databases, spreadsheets, and SharePoint lists, ensuring data accuracy and accessibility. * Assist in the handling and processing of awards, decorations, and evaluations. * Evaluate administrative processes and make recommendations for improvements. * Execute quality assurance activities in support of administrative processes and documentation. * Assist in the development of administrative procedures and review existing procedures for optimization. * Assist as a liaison between SPACECENT and other organizations for administrative matters. * Advise SPACECENT leadership on administrative best practices and procedures. * Respond to all government inquiries in a timely manner. Any inquiry that doesn't fall under any task listed above will be considered a task with a suspense date of no later than 3 business days from the date of the request, unless a different timeline is specified. Examples of inquiries are status of tasks, timelines, and estimated completion dates. * Attend recurring, scheduled and short notice (4 hours) meetings on AUAB with Government personnel in person or virtually. * Coordinate and attend off-site meetings or engagements as needed to support leadership schedules, verify logistical requirements, and ensure readiness for official functions or events. * Demonstrate proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel, and SharePoint) to prepare, edit, and submit weekly status reports, calendars, and task trackers to senior leadership and stakeholders. * Qualifications: High School with 3 - 6 years (or commensurate experience) Required Skills and Experience: * High School Diploma or GED equivalent * Experience with TMT and 4+ years of administrative support experience for senior leadership (e.g. general/flag officer or senior executive level) required. Will accept a Bachelor's degree in Business, English, Management, Communication, Office Administration in lieu of 4 yrs exp. (BS with 0 years experience) OR all the following criteria: * The specific skills, knowledge, and comprehension to perform all task functions quickly and accurately without supervision or assistance. * Valid driver's license to operate Mission vehicles. * Knowledge of executive-level administrative support functions in an overseas or international military environment. * Knowledge of correspondence management, task tracking systems (e.g., TMT), and protocol procedures sufficient to advise leadership and support complex organizational coordination. * Must have good strong awareness of communication handling, including the ability to support operations in classified environments compliant with DoD and host-nation regulations. * Proven ability to communicate effectively with individuals at all levels, both orally and in writing. * Highly skilled in customer service and diverse stakeholder engagement. * Ability to multitask effectively in a fast-paced environment, under stress and within time constraints. * Able to work under minimal supervision. * Proficiency in Microsoft Office (Word, Outlook, PowerPoint, Excel, and Access). * Clearance Required:TS/SCI Preferred Skills and Experience
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