Executive Administrative Assistant
US-IL-Lincolnshire
Zebra Technologies
Req #: 111303
Type: Employee|Employee|Regular Full-time
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Overview: The Executive Administrative Assistant provides administrative and clerical support to E-Staff and Senior Vice Presidents. This involves arranging complex travel itineraries, scheduling complex meetings with various types of media and manages interfaces with vendors, third party contractual service providers, investors, members of Board of Directors, and customers. This role is a true partner to the executive, ensuring their time is optimized by strategically planning a calendar operating model and proactively managing the connectivity of deliverables and preparation. The ideal candidate will operate with a high degree of independence and discretion, anticipating needs and proactively managing a complex and dynamic schedule. This role requires hybrid work (3 days in office/week) in the Lincolnshire, IL office. Responsibilities: * Coordinates meetings by developing and managing a strategic calendar operating model, using sound judgment in managing complex calendars and potential conflicts for E-Staff members and Senior Vice Presidents * Arranges and coordinates highly complex international travel reservations and itineraries * Interacts with personnel at all organizational levels to coordinate activities, gather information, and prepare reports, exerting proactive influence across the organization to ensure alignment and timeliness * Assembles materials for Board of Director and Committee meetings * Documents and finalizes meeting minutes * Handles highly confidential documents * Interfaces with vendors, 3rd party contractual service providers, investors, members of the Board of Directors and customers * Provides training and coaching for other administrative employees * Identifies, initiates and implements improvements of work processes and the department * Displays considerable judgment, initiative and political sensitivity Qualifications: Required Qualifications: * HS diploma or GED required * Associates Degree or Above preferred * 6+ years of experience with 3+ years of experience supporting executive level roles Preferred Qualifications: * Strategic Mindset: Ability to think ahead, understand business priorities, and strategically manage the executive's time and focus * Proactive and Forward-Thinking: A "get it done" attitude with a proven ability to anticipate needs, take initiative, and operate with a sense of urgency * Advanced computer skills required; working with multiple software packages including word processing, spreadsheet, database and graphic/presentation packages * Advanced work experience with memos, letters, reports with tables, tabulations, merge document work, creation of spreadsheets with formulas, creation of presentations and graphics Travel Requirements: Possible travel 1-2 weeks per quarter Come join the herd! Zebra is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability, protected veteran status, or any other basis prohibited by law. If you are an individual with a disability and need assistance in applying for a position, please contact us at workplace.accommodations@zebra.com. Know Your Rights: https://www.eeoc.gov/sites/default/files/2022-10/EEOC_KnowYourRights_screen_reader_10_20.pdf Conozca sus Derechos: https://www.eeoc.gov/sites/default/files/2022-10/22-088_EEOC_KnowYourRightsSp_10_20.pdf We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Zebra is a federal contractor and is committed to an alcohol and drug free workplace. As a result, all U.S. based employees are subject to the Drug and Alcohol Free Workplace Policy and Procedure. To all recruitment agencies: Zebra does not accept agency resumes. Please do not forward resumes to Zebra employees or any other team members. Zebra is not responsible for any fees related to unsolicited resumes and direct engagement with Zebra employees.
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