Overview:
The Government Affairs Event Associate plays a vital role in supporting and coordinating events and activities at Sazerac House working closely with the Government Affairs team to ensure successful execution of events that enhance the organization's relationships with government officials, policymakers, and key stakeholders. Must reside in the Washington, DC area.
Responsibilities:
* Manage the planning, coordination, and execution of government affairs events primarily at the Sazerac House DC (SHDC) as well as off-premise, as needed. The associate will provide support during events, including coordination with fundraisers, caterers, meeting planners and stakeholders.
* Manage event logistics, contracts, and audiovisual arrangements/setup. Coordinate/communicate with event participants. Maintain accurate records. Assist in event budgeting.
* Assist with special projects such as coordination surrounding charitable donations of Sazerac product.
* Collect feedback and evaluate event success metrics to identify areas for improvement. Evaluate and elevate SHDC visitor quality.
* Manage the invoicing system in coordination with SHDC including SazeracPAC, making sure all remains 100 percent compliant. Maintain accurate event-related documentation, including inventory usage, participant lists, event summaries and expense reports. Generate reports on event outcomes as needed. Serve as liaison to Accounting Department for Department's invoicing.
* Oversee SHDC operations such as service appointments, mail sorting; maintenance of communal space; organization of storage spaces; coordinate contractors as needed.
* Improve or create new communications/collateral pieces including event intake form and one-pager on rental/logistics/details.
Qualifications:
JOB REQUIREMENTS
* Bachelors Degree or equivalent work experience
* Ability and willingness to work non-traditional hours (nights)
* Strong ethical and professional integrity
* Ability to project a professional image
* Strong planning and organizational skills
* Working knowledge of MS Office Products (Word, Excel and Outlook)
* Ability to develop customer relationships
* Ability to manage multiple projects at one time
* Strong analytical, problem-solving, and decision-making skills.
* Excellent communication, negotiation, and conflict resolution skills
* Good time management skills and the ability to prioritize
PREFERENCES
* 1 year of events or hospitality industry experience
* Practical experience typically obtained through professional position(s)
PHYSICAL REQUIREMENTS
* In-person job attendance
* A valid driver's license
* Ability to pick up and/or move objects up to 25 pounds without assistance
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