Events Administrator (Temporary Contract)
AE-Dubai
KEO International Consultants
Req #: 10779
Type: Temporary Part-Time
Overview: KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration - through conceptualization - to realization of planning, design or project delivery in the built and natural environments. For over 60 years we've led with vision, contributing to many of the world's most ambitious projects, iconic places, remarkable experiences and prosperous communities. As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey. We invite you to join us. Why? When you join KEO, you'll discover more than just a job - you'll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards. Responsibilities: Our newest opportunity is for a talented Events Coordinator to join our team based in Dubai, UAE. This position is responsible for overseeing all aspects of event coordination, including logistics, vendor management, registration, and on-site execution. This role requires strong project management skills, excellent communication, and the ability to work under tight deadlines. We envisage success in this role to include; Event Coordination * Coordinate and execute in-person events (internal and external). * Assist in the development and management of timelines and schedules * Liaise with venues, suppliers, and stakeholders to ensure all logistics are managed effectively. * Help with the coordination of travel and logistics, as required. Marketing & Promotion * Assist with the execution of alerts, notices, etc. via email, Teams, etc., if necessary. Graphic Design & Content Creation * Edit images, videos, and graphics for use across digital platforms. * Ensure brand consistency in all event communications and visuals. Communication & Coordination * Communicate and follow-up professionally and clearly in English (written and spoken) with vendors and attendees, as the focal point for queries, etc. * Compile and circulate pre-event briefs, run-of-show documents, post-event reports, etc. * Coordinate gifts, merchandise, etc. as required. * Set-up in the conference and lobby areas. * Provide on-the-day coordination and support in person throughout the event. Administrative & Support Tasks * Control and compile presentation schedule, ensuring correct order and naming conventions. * Maintain event databases, attendee lists and feedback forms. * Assist with documentation, invoices, etc. * Coordinate registration forms, digital invitations, etc. Qualifications: To be successful in this dynamic opportunity, we envision that your career journey to date will include proven experience in planning and coordinating medium to large-scale corporate events or conferences partnered with a Diploma or Bachelor's degree in Event Management, Hospitality, Marketing, or a related field. KEO's performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its' contribution to client success wherever we work. We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.
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