Development Coordinator
US-AZ-Tucson
Careers (External)
Req #: 15800
Type: Full Time
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Overview: Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today's biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us. The American Heart Association has an excellent opportunity for Development Coordinator for our Southern Arizona Division based in Tucson. The Development Coordinator provides administrative and operations support for the overall division and plans, coordinates, implements and evaluates fundraising events and campaigns including detailed data management and logistics coordination according to best practices, timelines, and budget. The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally. #TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs. Responsibilities: * Provides a wide variety of skilled logistical, administrative, clerical and data management support to the Southern Arizona Division, ensuring all programs, events and office functions run efficiently. Ensures a high quality of service is provided to all staff, volunteers, and other external and internal customers. * Provides administrative support to the Executive Director including meeting preparation, calendar and expense management. * Plans, manages and implements assigned events. Includes all aspects of event planning: event design, vendor selection and management, contract negotiation, visual innovation, budget management, resource optimization and execution excellence. Leads event day execution for assigned events. * In coordination with internal partners, recruits, orients, and trains event volunteers as needed. Manages volunteers on event day. * Manages customer and campaign information utilizing American Heart Association systems accurately, timely and completely in accordance with established guidelines. Understands and interprets data to ensure that it is complete and accurate, identifying and addressing any gaps in a timely and self-directed manner. * Processes invoices for payment, conducts research as assigned, organizes and orders event supplies, maintains inventory tracker. May assist with event set-up and tear-down. * Ensures the collateral, signage and visual needs of events are produced and adhere to American Heart Association branding guidelines. * Procures necessary resources and may solicit in-kind donations. * Responsible for accurate, timely processing of donations in accordance with established requirements and standards. * Proactively ensures timely communication with internal and external partners and customers, supporting collaboration to achieve shared goals. Qualifications: * High School Diploma or equivalent * Three (3) years prior relevant work experience that includes: * Project management with ability to manage multiple projects simultaneously and meet specified timelines. * Administrative expertise with complex clerical responsibilities and data management. * * Effective oral and written communication skills. * Effective interpersonal skills with demonstrated ability to develop collaborative working relationships internally and externally. * Ability to organize, plan and execute corporate events, both in-persona and digital experiences. * Proficiency in Microsoft Office applications. * Ability to travel locally for event preparations and day of event coordination; requires access to reliable transportation at all times on an immediate basis. Here are some of the preferred skills we are looking for: * Demonstrated ability to recruit, train and manage volunteers with success in delegating and accomplishing goals through empowering volunteers. * Knowledge of corporate and community networks. * Knowledge of American Heart Association's mission and programs.
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