Corporate Facilities Administrator

				Overview:

Merrick & Company is seeking an energetic Corporate Facilities Administrator to join our team. This individual will provide administrative support to our Corporate Facilities Manager and Assistant Corporate Facilities Manager. This is a full-time position from 8:00 a.m. MT to 5:00 p.m. MT Monday through Friday at our Greenwood Village, CO office. 

Hourly pay range for this position is $26.83 - $31.54 per hour. Pay offered may vary depending on job related knowledge, skills, and experience.

Responsibilities:

* Vendor & Lease Management: Oversee office vendor agreements (coffee/water, shredding, equipment, janitorial, pest control, record storage). Track renewal dates, end dates, and auto-renewals to ensure timely action.
* Financial Coordination: Partner with Accounting to maintain accurate equipment lease records and parking expense files.
* Expense Monitoring: Track and report monthly spending for janitorial, parking, HVAC, and office supplies across all sites.
* Safety & Compliance: Manage fire extinguisher and Frog Eye light inspections (monthly/yearly). Collaborate with Safety team to maintain compliance documentation.
* Invoice Auditing: Review invoices for late fees or incorrect charges; resolve discrepancies directly with vendors.
* Preventive Maintenance: Schedule and monitor generator and HVAC supplemental unit maintenance (quarterly, bi-annual, annual).
* Procurement Oversight: Administer annual blanket purchase orders.
* Site Inspections: Conduct quarterly site walks and weather-related checks; update work orders as needed.
* Facilities Support: Manage Facilities Support inbox; process and follow up on work orders to completion.
* Team Coverage: Provide backup for FM team roles (Receptionist, Mailroom, FM Clerk) during absences; ensure seamless operations.
* PTO Scheduling: Coordinate team PTO requests to maintain adequate coverage.
* Supply Management: Track office supply spending by site, including coffee and related consumables.

Qualifications:

* High school/GED is required, but 2-4 degree is preferred.
* At least four (4) years' experience in a corporate environment.
* 2 years of experience in facilities management or relate field preferred. 
* Ability to solve problems independently regarding phone or in person requests.
* Exceptional communications, organizational, and multitasking skills.
* Ability to interact with all levels of internal and external business partners, while consistently providing outstanding customer service and maintaining a professional demeanor. 
* Basic knowledge of Microsoft Office products including Word, Excel and Outlook.
* Must be available to work 8AM-5PM MT Monday-Friday in our Greenwood Village, CO office.
			

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