Coordinator, Residency

				Overview:

The Program coordinator is responsible for the day-to-day coordination of the residency and fellowship training programs and directly responsible to the Program Directors and Administrator. The Program Coordinator continually assess and direct a wide range of programmatic issues including long range planning, analyzing administrative workflow, maintaining databases, communicating with faculty and trainees regarding a range of issues, and managing internal and external program relations.

Responsibilities:

* Oversees day-to-day operations of the program.
* Tracks, reports, and ensures compliance with the appropriate governing bodies i.e ACGME, RRC, IPRO and ABIM.
* Annually updates of FREIDA/GME Track, ACGME web-based Accreditation Data System (ACGME WebAds), and other relevant data sources.
* Coordinates outside electives which include master agreements, applications, malpractice coverage confirmation, and evaluations.
* Schedules and coordinates residents' re-certification and re-orientation trainings.
* Registers residents and fellows for In-Training Exams, proctors In Training Exams.
* Creates and updates schedules and rotations in New Innovations.
* Develops evaluation tools for programs; Monitors evaluation process, both paper and online at all affiliate sites to include evaluation of residents and fellows by faculty after each rotation; evaluation of faculty by residents; evaluation of program by faculty and by residents; semi-annual evaluations of residents and fellows, final written evaluations of graduating residents and fellows; and evaluations of residents by multiple evaluators, including patients, medical students, and peers; and other evaluations as required by the individual ACGME program requirements.
* Monitors residents and fellows duty hours.
* Prepares required duty hour, evaluation, and procedure reports; analyzes data for resident/fellow compliance with process and for trainee and program compliance with ACGME requirements.
* Produces and distributes annual rotation schedule, and monthly changes.
* Coordinates semi-annual resident reviews and quarterly Clinical Competency Reviews.
* Maintains documentation for graduation and board eligibility.
* Documents verification of training for medical specialty boards for each resident/fellow as per the requirements of each specialty board.
* Coordinates interview process, ranking process, and post-match activities.
* Manages trainee applications and screens those appropriate for interview. This includes evaluating applications for completeness.
* Manages Electronic Residency Application Service (ERAS) interaction.
* Communicates with potential applicants, explaining the Program's application process and distributing recruitment materials.
* Coordinates all ongoing departmental activities such as Grand Rounds, Resident Faculty Meetings, Clinical Competency, and Program Evaluation Committee Meetings.
* Completes reports for GME Track, ABIM, ACGME WebAds.
* Maintains departmental manuals, written policies and procedures ensures they are updated as necessary and uploaded to New Innovations.
* Monitors residents Payroll.
* Assists in the preparation for ACGME Site Visits and internal reviews.
* Organizes Internal Review with institution's graduate medical education (GME) office.
* Maintains ongoing communications with GME Office regarding accreditation requirements for the trainee and program.
* Manages the program's GME budget, including oversight of trainee travel and education allocations.
* Processes invoicing for program-related expenses.
* Coordinates Continuing Medical Education activities.
* Organizes meetings and prepares and distributes materials for conferences and lectures. Develops brochures, invitations, flyers for events/lectures.
* Coordinates planning of resident orientation program.
* Arranges student orientation and rotations.
* Matches students with preceptors.
* Ensures completion of student evaluations.
* All other duties as requested.

Qualifications:

Education:

* Bachelor's Degree and three years of office management experience.
OR
* Equivalent experience in administration and office management in academic health care settings.

Knowledge and Skills:

* Knowledge of Accreditation Council for Graduate Medical Education (ACGME) requirements for institutional, core, fellowship and program requirements.
* Communication (written and verbal).
* Problem-solving and decision-making.
* Administration and organization.
* Prioritization.
* Goal-setting and implementation.
* Interpersonal cooperation.
* Timeliness.

Physical Requirements:

* Position requires prolonged periods of standing, reaching, walking throughout the working day.  
* Position will be required to stoops, bends, lifts, carry items weighing up to 25 pounds.
			

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The Brookdale Hospital Medical Center