Contract Administrator & Licensing Specialist
US-CO-Englewood
Attract-careers1
Req #: 96851
Type: Fulltime-Regular
|
|
||||||||||
|
|||||||||||
Overview: The In-Home Services Corporate team is devoted to supporting thousands of talented employees in delivering the industry's best products and solutions. Constantly refining our best-in-class service, IHS Corporate manages the behind-the-scenes operations to ensure a seamless customer experience through analytics, project management and training initiatives. Responsibilities: Candidates must be willing to participate in at least one in-person interview. We are seeking a detail-oriented and proactive Contract Administrator & Licensing Specialist to support the administration and contract lifecycle for our In-Home Services department. In this role, you will manage the execution of partnership contracts while acting as a liaison for city and state licensing requirements. You will act as a bridge between the business and our Legal team, ensuring that our operations remain compliant. This role is critical to maintaining operational continuity and legal standing for our high-volume In-Home Services operations nationwide. Key Responsibilities: * Proactively identify contracts approaching renewal, extension, or termination. Initiate the necessary processes well in advance to prevent lapses in coverage or compliance * Maintain and update the contract management system with accurate information, including key dates, terms, and conditions; ensure the team has a central, organized repository of processes and files * Oversee the Non-Disclosure Agreement (NDA) process from issuance to execution * Administer the contract lifecycle, including delivery, tracking, and closeout * Review contracts for compliance, resolve discrepancies in line with company guidelines, and ensure terms match organizational goals * Maintain and update the contract management system; this role does not administer legal advice * Manage the application, maintenance, and renewal of company licenses, across various municipalities and states * Work cross-functionally with the Legal team to interpret requirements for city/state licensing and ensure the business is audit-ready * Monitor compliance standards and disseminate updates to key stakeholders to ensure field teams are operating within legal frameworks * Serve as a resource for internal stakeholders regarding current contract status, licensing status, and questions * Generate comprehensive reports on contract status, upcoming license renewals, and other key metrics for executive leadership * Develop and refine best practices for contract and license management to ensure a smooth, streamlined, and efficient workflow * Assist with vendor processes and manage special contract-related projects to support team efficiency Qualifications: Education and Experience: * Bachelor's degree in Business, Legal Studies, or a related field (or equivalent experience) * 3-5+ years of experience in contract administration, compliance management, or a similar role Skills and Qualifications: * Experience with contract management tools (experience with ContractPodAI is a plus) * High proficiency in Google Suite (Docs, Sheets, Drive) and Microsoft Office * Strong organizational skills with the ability to manage multiple renewal dates, applications, and initiatives simultaneously * Superior reading, writing, and negotiation skills; ability to translate complex contract/licensing details into clear instructions for business partners * A self-starter with the ability to work productively independently and as part of a collaborative team * Note: While this is not a Paralegal role, prior experience as a paralegal or in a legal support setting is highly valued Visa sponsorship not available for this role
Share this job:
