Construction Executive Assistant
US-KS-De Soto
US Careers (External)
Req #: 43078
Type: Full-Time
|
Overview: Do you want to join a team that's changing the world? Do you have a strong background as a Construction Executive Assistant? Then we're looking for you! Check out the job description and apply now! Put your skills to meaningful use, gain unique experience, and work with world-class team members with diverse backgrounds and expertise who share the same vision. Join the PECNA team today! Responsibilities: Meet Panasonic Meet the Recruiter: Anh Martin Explore Panasonic Careers Panasonic Video Our Mission: Create Technologies That Move Us Summary: Join us at Panasonic Energy as we expand to De Soto, Kansas, where we're building the world's largest lithium-ion battery factory. This is an exciting opportunity to grow your career while contributing to the future of electric vehicles. As part of our team, you'll help push the limits of battery technology, enhancing performance and efficiency in sustainable transportation. Our state-of-the-art facility, just outside the Kansas City Metro, will be a hub for innovation in green energy solutions. If you're passionate about sustainability and eager to contribute to the electric vehicle revolution, we invite you to be part of our dynamic team. Join us and make a meaningful impact on the future of energy and transportation. Job Summary: The Construction Executive Assistant is responsible for managing complex scheduling, facilitating seamless communication between stakeholders, and maintaining critical project documentation. The role also involves independently leading meetings, conducting site tours, and ensuring adherence to safety protocols. Additionally, the Executive Assistant will coordinate high-profile site visits and events, working closely with Communications and Government Relations teams to manage logistics. Ideal candidates will have strong business acumen, exceptional organizational skills, experience in construction or design coordination, and the ability to thrive in a fast-paced, high-stakes environment. Essential Duties: * Efficiently manage scheduling, calendar logistics, and conference room bookings for construction directors, ensuring seamless coordination of ad-hoc and recurring meetings * Take detailed meeting notes, track action items, and proactively follow up with responsible parties to ensure timely resolution of key priorities and project deliverables * Serve as a primary point of contact for contractors, project teams, and internal departments, facilitating clear and effective communication across multiple construction and design groups * Lead meetings and training sessions independently, conduct guided site tours, and enforce safety protocols to maintain compliance and operational efficiency * Collaborate with Communications and Government Relations teams to plan and execute key site visits and events, managing logistics such as scheduling, room preparation, site navigation, and transportation arrangements * Maintain and organize critical project documents, meeting notes, design approvals, and presentations, ensuring accurate record-keeping and accessibility for construction executives and stakeholders Personal Protective Equipment (PPE) Requirements: * To ensure the health and safety in the workplace and for the protection of our employees,' wearing PPE is a possibility and includes equipment such as a full Tyvek suit, safety shoes, gloves, safety glasses, face mask, and a full hazmat suit that includes a respirator. Respirator fit test will be required based on functional area. The foregoing description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills and efforts or work conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job. Qualifications: Requirements: - Required and/or Preferred Education: * Required: High School Diploma or GED * Preferred: Bachelor's degree in Construction Management, Architecture, Interior Design, Business Administration, or a related field strongly preferred Essential Qualifications: * 5 years of relevant work experience * Strong business acumen with the ability to anticipate executive needs, analyze organizational challenges, and contribute to business strategy * Must possess a proactive mindset in identifying opportunities for efficiency and growth * Ability to communicate clearly and concisely with executives, stakeholders, and teams * Experience handling sensitive executive communications, confidential project information, and high-level decision-making materials with discretion and professionalism * Ability to assess and prioritize critical tasks in a dynamic construction environment, ensuring seamless operations despite shifting priorities and urgent requests * Ability to liaise effectively with executives, contractors, design teams, government officials, and internal teams to facilitate seamless collaboration and information flow * Exceptional organizational skills to efficiently manage multiple executive calendars, coordinate high-volume meetings, and oversee competing deadlines with minimal supervision * Skilled in facilitating executive-level meetings, preparing agendas, taking minutes, tracking action items, and coordinating high-profile site visits, tours, and training sessions * Adaptability and strong problem-solving skills to think critically and proactively address challenges in a high-pressure, fast-paced construction environment * Ability to walk 1-3 miles daily when required for site visits, onboarding, inspections, and coordinating logistics for construction executives and stakeholders * Must have working-level knowledge of the English language, including reading, writing, and speaking English Preferred Qualifications: * Construction industry experience and familiarity operating in a start-up environment with hundreds of stakeholders, construction project workflows, site operations, design coordination, contractor communications, and regulatory compliance * Experience using Procore, Bluebeam, Microsoft Office Suite (Excel, Outlook, PowerPoint, Teams), and design software to manage documentation, scheduling, and reporting * Ability to read, interpret, and organize design drawings, RFIs, submittals, change orders, and approval documentation while ensuring proper record-keeping and accessibility * Alignment to Panasonic's seven (7) core principles (contribution to society, fairness and honesty, cooperation and team spirit, untiring effort for improvement, courtesy and humility, adaptability, gratitude) Preferred Certification(s): * Certified Administrative Professional (CAP) * Construction Management Certification (e.g., CMIT, CCM) * OSHA 10 or 30 Certification * Procore Certification (for project and document management) Physical Demands: Physical Activities: Percentage of time (equaling 100%) during the normal workday the employee is required to: * Sit: 20% * Walk: 40% * Stand: 30% * Lift: 10% Required Lifting and Carrying: Not required (0%), Occasional (1-33%), Frequent (34-66%), Continuous (67-100%) For this position, the required frequency is: * Up to 10 lbs.: Occasional * Up to 20 lbs.: Occasional * Up to 35 lbs.: Occasional * Team-lift only (over 35 lbs.): Not Required Benefits & Perks - What's In It For You: Panasonic Energy prioritizes total well-being and offers comprehensive benefits options to support physical, emotional, financial, social, and environmental health: * Highly inclusive and class-leading healthcare options to include family planning, mental health, and pet insurance * Employee assistance programs that support total well-being with complimentary session offered each and every month * Company-matched and fully vested 401K retirement program that starts immediately from date of enrollment * Annual bonus program, High5 employee recognition and awards platform, quarterly and annual employee recognition * Simplified access to self-guided and representative-sup
Share this job:
